Encumbrance Removal Request – NEW PROCESS!
In an effort to become more efficient there is a new process for removing remaining encumbrances or closing purchase orders. It is no longer necessary to use a separate form on the Purchasing and Payables website.
The new process is to make a request through a comment on the purchase order in MaineStreet MarketPlace with an email notification to Melissa Groleau email@example.com authorizing the purchase order be closed. (You can also select email notification for the approver on the purchase order if appropriate).
Access Comment Tab on the Purchase order
- Enter PO # in the Search for at the top reight of MSMP, enter PO No. and click GO.
- Click the Comments tab to open or under available actions: add comment, click GO.
- Be sure Melissa Groleau email notification is checked - ADD email receipient.
- Type in comment. Example - Order is complete, please close purchase order and remove encumbrance.
- Click Add comment.
Process document with instructions - if you need to see how to add a comment to your purchase order
See attached Process Document for instructions.