WORKING AT USM
A Concise Guide For Employees
9. Leaving the University
9.1 Giving
Notice
9.2 Exit Checklist
9.3 Exit Interview
9.1 Giving Notice
While we hope that you will choose to stay with USM for a full
career, we recognize it is inevitable that some of you may leave USM employment for a
variety of reasons. It is important to give as much advance notice of departure as
possible to allow an adequate time to obtain a replacement. Please provide written notice
of departure to your supervisor with copy to Claire Hassler, 7 College Ave, Gorham campus
as soon as possible prior to leaving. For persons holding a position at the
chairperson/director level and for faculty, a 90-day notice is expected with at least a
30-day notice requested for other positions.
9.2 Exit Checklist
There are several things to take care of prior to departure by the
employee or supervisor, which may include the following:
Telecommunications
Delete long distance authorization code, cancel
calling card, and update telephone directory information.
Computer
Inform UCT as to last day of work for
adjustment of computer access rights.
University property
Return to Property Management any property
checked out for home use. Turn in keys and follow procedures on Purchasing Card
Cancellation. Corporate American Express Cards are to be cut in half and
forwarded to Business Services.
Health insurance continuation
Under the COBRA legal provision, the insurance
carrier will mail information automatically for anyone enrolled in University Health
Insurance ; this provides the option to continue coverage at the group rate. Call the
Benefits Office, 780-5218 for details.
Retirement plans
Your last day of work
will be your final day of contributions to TIAA-CREF or any of our other retirement plans. If you wish to change any of your contributions for
your remaining salary you must submit the necessary forms to Benefits prior to when
payroll runs. Please call the Benefits Office
at 780-5218 for further information regarding requirements and
restrictions.
Personnel Action Form
Submit to the Payroll Office, McLellan House,
Gorham, showing separation date for final pay calculation which will include unused
accrued annual leave.
Other
Some other things to consider: obtain letter of
reference/recommendation, discard USM parking sticker; leave
forwarding address.
9.3 Exit Interview
It is important to the University to obtain feedback about your
experiences at USM, to include identifying areas for suggested organizational improvement.
Please contact Claire Hassler at 780-5175 to participate in USM’s Exit Interview
program. This can be as limited or extensive as you wish, and can be accomplished by
completing a written questionnaire, a phone interview, or in-person interview. With your
permission, feedback is provided to supervisors. The information is also helpful input for
planning of future staff training and development programs.
