Some people have had some difficulty in describing their duties, especially regarding "normal daily", "regular period", and "occasional" responsibilities. Some tips:
- Do not try to describe separately every small aspect of what you do. For example, rather than list separately things like prepares travel vouchers, prepares check requests, sets up accounts, bill/credits accounts, etc (each with its own time estimate), it is better to say something like "performs financial duties such as ..." with a time estimate for all your financial duties. If you find yourself listing more than about 10-12 duties, you are probably splitting them into too many parts.
- If you tend to perform most of your duties every day, then you would list most of the duties under "normal daily responsibilities." Those not performed every day but on a regular basis (for example, once/week) should be listed under "regular period responsibilities." Those performed on a highly irregular, intermittent basis should be listed under "occasional responsibilities."
- For each duty, you may list either your best estimate of the number of hours in a typical, average week that you perform each duty or the % of your total work time spent on that duty. Please note: When adding up the "normal daily", "regular period", and "occasional" responsibilities, the total must be 40 hours (or 100% if you choose the % method).