Cutler Institute for Health and Social Policy

Population Health and Health Policy, Maine Rural Health Research Center

Emergency Transfers of the Elderly to Critical Access Hospitals: Opportunities for Improving Patient Safety and Quality


Research has shown that essential information is often missing during transfer of nursing facility residents to the ED, and communication problems between nursing facilities an EDs are one of the most cited barriers to providing quality patient care.  Tools, such as tranfer forms and checklists, that improve communication between settings of care help improve patient safety and quality of care. 

This Policy Brief includes an appendix of transfer forms from 11 organizations.

Key Findings:

  • Transfers to the hospital emergency department (ED) are common for many nursing facility (NF) residents, with over 25% experiencing at least one ED visit annually, and many encountering repeat visits.

  • Communication issues, including incomplete information during transfer, impact clinical care of the elderly NF resident transferred to the ED.

  • Several studies strongly recommend the use of standardized transfer forms as a way of improving communication, which ultimately improves patient safety and quality of care. However, standardized transfer forms, in and of themselves, are not sufficient to solve communication issues between the sites of care (NF, EMS, ED).

  • The establishment of ongoing relationships between hospital, EMS, and nursing facility staff help facilitate effective communication regarding patient needs during the transfer process and encourage the development of a systems approach to the transition of care.

Why are standardized transfer forms helpful?

For Nursing Facilities: they help facilitate accurate exchange of information, reduce potentially avoidable hospitalizations, and provide a record of the patient's condition upon return.

For Nursing Facility residents: they help to increase the efficiency and effectiveness of transfer and treatment and may help the resident avoid additional health complications and emotional trauma.

For EMS: they provide the needed information to treat the patient en route and facilitate an accurate and comprehensive handoff report to the hospital.

For Hospitals: they help facilitate effective assessment and treatment of the patient in the ED, minimizes time spent in the ED, and reduces unnecessary admissions.

For Policymakers: to help reduce costs associated with unnecessary hospitalizations and longer ED lengths of stay.

Suggested citation: Pearson KB, Coburn AF. Emergency Transfers of the Elderly From Nursing Facilities to Critical Access Hospitals: Opportunities for Improving Patient Safety and Quality. (Policy Brief #32).  Portland, ME: Flex Monitoring Team; January 2013.

For more information on this study, please contact Karen Pearson at

Publication Type: 
Research and Policy Brief
Publish Date: 
January 30, 2013

Nellie Mae Education Foundation nominates Pious Ali for the Lawrence W. O'Toole Award

Pious Ali

Pious Ali, Youth and Community Engagement Specialist in Cutler’s Children, Youth, and Families Programs, has been nominated for the Lawrence W. O’Toole Award by the Nellie Mae Education Foundation. Pious is one of six nominees from the New England states.

The Nellie Mae Education Foundation believes that student-centered learning – where learning is personalized, engaging, competency-based and not restricted to the classroom – will prepare young people to graduate high school ready to contribute to their communities and succeed. This award is given out each year to an individual, school district, or non-profit that has exhibited great leadership in moving student-centered approaches to learning forward in the New England region.

The winner will be selected by online voting and will be awarded a $100,000 grant to help advance student centered learning!


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