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Does your OLLI track OLLI member volunteer hours?

Posted on November 17th, 2010 by Anne Cardale, OLLI National Resource Center

Jane Dowrick, OLLI at the University of Richmond, Asks OLLI:

Does your OLLI track OLLI member volunteer hours? We are interested in tracking volunteer hours for OLLI members. If you are doing this at your OLLI, please share any suggestions, forms, processes, etc. from your experience.

4 Responses to “Does your OLLI track OLLI member volunteer hours?”

  1. Yes, we do!

    It’s a new initiative that the volunteers - in their modesty - were a bit reluctant to embrace. When I explained why, they warmed to it. I developed a simple form that I can supply if you send me an email (

    The ostensible “why” is to demonstrate to donors, supporters, the university etc…the level of volunteer involvement/contribution. The hidden agenda is to help the volunteers build awareness of just how connected and committed they are to their OLLI. I see it as a small step in the leadership development process.

    The form has our two logos (UNF, OLLI), identification (Volunteer log, volunteer name, season/fiscal year/whatever dates the form encompasses) and two columns (time period - they specify date range, hours).

  2. Yes, I would like to receive a sample of the form used. Thanks…Jeff Kaiser OLLI/UNLV Email:

  3. Hi, Jane;

    We track volunteer hours here as well. They are a tangible asset that we can leverage into support for grants, and we report these contributed hours annually to the university.

    We also use reported hours to help us recognize the efforts of the many members who contribute their time to OLLI-USF. We established a 40-hour per year standard, although we aim to recognize EVERY volunteer, regardless of hours contributed.

    We have monkeyed a bit with the forms and processes over the last year, trying to keep it from becoming an onerous requirement for our volunteers.

    In general, we have categories of volunteers who are assigned hours — we know, from the types of assignments they have within OLLI, that they put in a certain number of hours. For example, we assign faculty a number of hours based on classroom hours PLUS development time; board and committee members are similarly assigned a number of hours. So a lot of our hours are automated. For those class assistants, techies, special project volunteers who sometimes work under the radar, we use a form they can use to track their time.

    Happy to provide an example, and connect you with our fabulous Volunteer Management chair to discuss this further!

  4. Ms. Barbara Ward, OLLI Board Member, OLLI at the University of Alabama in Huntsville (UAH) provided the following information regarding tracking OLLI volunteer hours. Barbara would be happy to answer additional questions, and may be contacted at

    Some of our OLLI hours are tracked. I collect monthly volunteer hours from members of the OLLI Board, Curriculum Committee (this would only include members of the committee and instructors who are on the committee or report hours directly to RSVP), and Membership Committee and give these reports to RSVP (Retired and Senior Volunteer Program) which is located at the Senior Center in Huntsville, Alabama. RSVP helps to secure volunteers for various non-profit groups in Madison County and records volunteer hours for these organizations.

    RSVP maintains a database of volunteer hours by individuals and organizations. Even if an organization or individual is no longer active, previously donated hours remain in the database. This means RSVP can retrieve for us our volunteers hours for any period of time we request.

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