Office of Sponsored Programs

Proposal Approval and Submission Data Sheet (Blue Sheet)

Instructions: Complete the blue sheet form, print the web page, obtain signatures, attach an abstract and budget.
Submit the blue sheet and attachments to Shannon Graves via interoffice mail (178 Science Building) or
scanned and emailed to sgraves@usm.maine.edu or faxed to 207-780-4927.
Click on the (Info) link for additional instructions. Be sure to hide the info links after you've viewed them otherwise the info
links will print with the form.
If you have any questions, please call the Office of Sponsored Programs at 780-4411.

* Indicates a Required Field.

 
Revised Bluesheets are required when there is a significant change from the
previously submitted Bluesheet (see below for definition of significant
change). This will include funded awards that have come back either
higher or lower than the original proposal or amendments to funded
projects that change the budget and/or work plan.

Significant change is defined by an increase or decrease of the budget
and/or work plan by 10% or greater. If the change is less than 10%,
please contact your Contracts & Grants Accountant at Office of
Sponsored Programs (OSP) to discuss if a revised Bluesheet is necessary.

  Primary person submitting the proposal and ultimately responsible for its
programmatic and financial integrity.

 
USM email address for the PI. If the PI has not been assigned a USM email
address, please indicate their current email address and notify OSP when a
USM email address becomes available.

  College or School where the PI is assigned – if none write None.

  USM Department where the PI is assigned. Required.

  Should match the title in the proposal or on the Cooperative Agreement.

 
Maximum number of characters allowed for title displayed in PeopleSoft. This
must be distinct from other similarly named proposals. For proposals that
repeat on an annual basis, please add year.

 
NEW COMPETITIVE: Funding Agency, also known as sponsor, requires a
full proposal. Award of funds is competitive.

CONTINUATION: Proposal is a continuation from a previous year's award. This
includes recurring State of Maine Cooperative Agreements awarded on an
annual basis. Provide previous year's project number. Please Note: When
determining if a new Bluesheet is necessary, please refer to the Funding
Agency's award period. Awards granted for multiple years do not require
new Bluesheets annually unless "significant changes" occur (Significant
change is defined by an increase or decrease of the budget and/or work
plan by 10% or greater. If the change is less than 10%, please contact your
Contracts & Grants Accountant at Office of Sponsored Programs (OSP) to
discuss if a revised Bluesheet is necessary). Awards granted in annual
increments require new Bluesheets for each year of funding.

NEW NON-COMPETITIVE: Award is given by the funding agency without need of a
competitive proposal. Examples include earmark grants and situations
where foundations contact the Principal Investigator regarding funding.
Amendments to existing projects that contain significant changes: (Significant
change is defined by an increase or decrease of the budget and/or work
plan by 10% or greater. If the change is less than 10%, please contact your
Contracts & Grants Accountant at Office of Sponsored Programs (OSP) to
discuss if a revised Bluesheet is necessary.). Provide project number that
is being amended.

SPECIFIC TO FEDERAL AWARDS ONLY: These are amendments to existing projects that
result from official notice that additional funding is available from the
federal agency granting the initial award. Provide project number that is
requiring supplemental funding.

  Required for Continuations, Significant Amendments and Supplemental proposals.
 
*Source of Funding :   Choose one: Government or Non-Government
Federal-Requires CFDA#   State with Federal- Requires CFDA#
Other with Federal-Requires CFDA#   State, County, Local, Municipal Agency   FEDERAL: Application submitted directly to a U.S. government agency.
STATE WITH FEDERAL: Any State of Maine agreement with any funding for the
agreement originating directly from a U.S. government agency. Provide
specific U.S. government agency in the "Originating Funding Source" field.
OTHER WITH FEDERAL: Any non-State of Maine agreement with any funding for
the agreement originating directly from a U.S. government agency. Provide
specific U.S. government agency in the "Originating Funding Source" field.
STATE, COUNTY LOCAL, MUNICIPAL AGENCY: Any type of agreement with a state
government agency at any level with no funding for the agreement
originating directly from a U.S. government agency.


For Profit Company   Non-Profit or Foundation    Other/Not Sure  
FOR PROFIT: Any type of agreement with an entity NOT designated as 501(c)(3) or other non-profit status.
NON-PROFIT OR FOUNDATION: Any type of agreement with a entity designated as 501(c)(3) or other non-profit status.
OTHER/NOTSURE: Unsure of which category should be chosen. Please contact your Contracts & Grants Accountant at OSP.

 
A Catalog of Federal Domestic Assistance Number (CFDA#) is required
for most proposals that include federal funds. Some federal funding does not
have a corresponding CFDA# or may not be available until awarded. To find the
CFDA#, see either the proposal submission guidelines or
CFDA# website. Required for Federal, State with Federal or Other with Federal sources.

  Name of the funding agency to whom USM is submitting the proposal.


Required for Sub-awards).

  
Name of the funding agency’s direct source of funds specifically for this
agreement. This may be a U.S. government agency (e.g. Environmental Protection Agency)
or a non-profit foundation (e.g. Robert Wood Johnson Foundation)

Please note that if either funding source is US Department of Health and Human Services
(DHHS) or the National Institutes of Health (NIH) then a Public Health Service (PHS)
Certificate is required and should be filled out and submitted with this form.
The PHS certificate can be found at the OSP website.

 
The date that the proposal is due to the funding agency. Please see OSP’s submission policy
for establishing a proposal submission timeline.

  to    
This is the time period for the entire proposal and should match the dates on
the proposal. Please note that for multi-year proposals, a new Bluesheet is not required
for each year, unless there are significant changes (Significant change is defined by an
increase or decrease of the budget and/or work plan by 10% or greater. If the change is
less than 10%, please contact your Contracts & Grants Accountant at Office of Sponsored Programs (OSP)
to discuss if a revised Bluesheet is necessary.) between what was originally proposed and what is funded.


Please attach the project abstract. This should be about 250 words — an
executive summary. Use language for dissemination to a general audience.
 
Secondary person submitting the proposal and jointly responsible with the PI for
its programmatic and financial integrity.

 
If Co-PI is a USM employee, provide USM email address for the Co-PI. If the Co-PI
is a USM employee and has not been assigned a USM email address, please indicate their current
email address and notify OSP when a USM email address becomes available. For non-USM Co-PIs, please
indicate their primary email address.

 
USM College or School where the Co-PI is assigned – if none write None. For non-USM
collaborators, please list their affiliated institution.

  USM Department where the Co-PI is assigned, if applicable
 
Additional person submitting the proposal and jointly responsible with the PI for
its programmatic and financial integrity.

 
If Co-PI is a USM employee, provide USM email address for the Co-PI. If the Co-PI
is a USM employee and has not been assigned a USM email address, please indicate their current
email address and notify OSP when a USM email address becomes available. For non-USM Co-PIs, please
indicate their primary email address.

 
USM College or School where the Co-PI is assigned – if none write None. For non-USM
collaborators, please list their affiliated institution.

  USM Department where the Co-PI is assigned, if applicable.
 
If desired, person to be copied on correspondence from OSP. This may be the primary
administrative contact in the PI’s unit.
Project Impact and Resource Commitments
Time commitments of PI and university personnel

Project will entail course load reduction or other release from academic
duties for PI, co-PI’s or other project personnel?
Yes    No  
Will working on this project impact normally assigned teaching responsibilities?
If this is beyond the PI’s normal research block then this needs to be discussed and approved by the dean.


Calendar Year (Faculty/Staff with 12 month appointments)
%
Academic Year (Faculty/Staff with 9 month appointments)
%
%   This must be filled out unless the grant is for equipment purchase only.
Depending on PI's appointment, fill in the percentage of time as either Calendar Year
OR Academic and Summer

In addition to the PI, this project entails time commitments of other university personnel:
Yes    No   For all Co-PIs and key personnel who are assigned to this proposal, their
time commitments must be included ont he detailed budget that is attached to this Bluesheet.

New Hires    Additional Space    Specialized Equipment    Renovations
Animal Subjects–IACUC contacted   Biological/Hazardous Materials-ORC contacted  
Human Subjects–IRB contacted    Sensitive Data
Post Project Commitments  (describe below)

Other Commitments/Requirements  (describe below)
 
NEW HIRES: New personnel required specifically to work on this proposal.
ADDITIONAL SPACE: New space/facilities required specifically to work on this proposal.
SPECIALIZED EQUIPMENT: New equipment costing more than $50,000 that is required specifically
for this proposal.
RENOVATIONS: Alterations to existing workspace that are specifically required for this proposal.
ANIMAL SUBJECTS: Proposal invloves animal subjects.
Institutional Animal Care and Use Committee (IACUC) must be contacted.
Please reference the sponsor’s guidelines for timing of necessary approvals.
HUMAN SUBJECTS: Proposal involves human subjects.
Institutional Review Board (IRB) must be contacted.
Please refer to the sponsor’s guidelines for timing of necessary approvals.
BIOLOGICAL/HAZARDOUS MATERIALS: Proposal involves biological or hazardous materials
(e.g. Radiation).
Office of Research Compliance (ORC) must be contacted.
Please refer to the sponsor’s guidelines for timing of necesary approvals.
SENSITIVE DATA: Proposal involves proprietary information (intellectual property)
or protected health information.
Please contact OSP or ORC for confidentiality and disclosure guidance.

POST-PROJECT COMMITMENTS: Commitments to which the University is bound beyond the term date of the
proposal. Examples include equipment warranties or maintenance and continuing to sustain the
program after the proposal’s end date.
OTHER COMMITMENTS/REQUIREMENTS:Any additional commitments not covered elsewhere. Please provide description.

Research     Instruction     Public Service     Other (describe below)
 
RESEARCH: Primary work is Research.
INSTRUCTION: Primary work is course-related and/or teaching.
PUBLIC SERVICE: Providing services to the university, State, or community at large.
OTHER: Anything that doesn't fit into one of the other three (e.g. Construction, Capital Projects).
Any additional commitments not covered elsewhere. Please provide description.


Click here for all indirect cost rates

Yes    No  
If yes is chosen, all Facilities and Administration (F&A, also known as indirect costs)
are being paid by the funding agency. If no is chosen, then part or all of the F&A costs
are being paid for by USM. One or more of the following reasons must be selected.
 
In instances where F&A costs are not fully recovered at
least one of the following choices must be checked. Overall
the combination of recovered and non-recovered F&A costs
must equal USM's full rate selected for this proposal.
This may include a combination of more than one of the
following choices. If unsure, please contact your OSP
Contracts & Grants Accountant. 		Funding Agency has capped rate.    Cost Sharing commitment   
State of Maine agreement    Voluntary - subject to prior approval  
CAPPED RATE: Maximum rate allowed by funding agency is less than USM's negotiated rates.
COST SHARING COMMITMENT: Funding agency requires match or cost-sharing and F&A costs are being used to
fulfill this commitment.
STATE OF MAINE AGREEMENT: At least one half of USM's negotiated rate must be recovered for
all State of Maine Cooperative Agreements, Contracts, and other agreements.
PLEASE NOTE: Any State of Maine agreements funded solely by the federal government are
considered "pass through" and full recovery of F&A costs by USM is expected (i.e. no F&A cost sharing).
VOLUNTARY: Some or all of F&A costs are not being recovered by USM and no other reason above is applicable.
Please note: All F&A costs being voluntarily waived MUST be approved prior to submission by USM's Provost
via the Director of OSP.

Yes    No  
Match commitment (also known as cost sharing) includes any
time or resources from USM not reimbursed by the funding agency, whether or not the match is
required by the funding agency. This includes third-party and non-USM sources that
are necessary to complete the proposal's objective. If "No" is chosen, proceed to budget section.

Yes    No  
Funding agency's guidelines specifically require that the University (and/or third party)
have a match commitment.
If proposal has a match commitment, check the applicable type(s).

Yes    No   Time and corresponding benefits for all USM personnel committed to this proposal and
not covered by the funding agency. Please note: For non-student employees, salary and benefits
are considered one cost and cannot be separated. Student wages do not have associated benefit costs.

Amount Department Fund Program Project 
       
       
 
Each amount listed must have a corresponding valid USM
Chartfield for its source. All valid Chartfields must include a
department number and a fund code; program and project numbers
may be necessary depending on the Chartfield. If the amount that
USM is committing is coming from different sources at USM,
list each source individually. Use separate page if necessary.
Please contact your Contracts and Grants Accountant at OSP
if further assistance is required.

Yes    No  
All non-personnel costs committed to this proposal. This includes supplies,
materials, equipment, service subcontracts, warranties, and tuition fees for example. This does not
include any F&A cost sharing.

Amount Department Fund Program Project 
       
       
 
Each amount listed must have a corresponding valid USM
Chartfield for its source. All valid Chartfields must include a
department number and a fund code; program and project numbers
may be necessary depending on the Chartfield. If the amount that
USM is committing is coming from different sources at USM,
list each source individually. Use separate page if necessary.
Please contact your Contracts and Grants Accountant at OSP
if further assistance is required.

Yes    No  
Match commitment provided by a non-USM source. Third party must provide
written documentation of participation towards successful completion of the proposal's objective.

  Names of individuals or organizations providing third party match commitment.
*Budget Required
Please attach the complete detailed budget page from the proposal.
Department Fund Program Project
             
 
The University of Maine System's Finance and Administration Office
requires a responsible department/Chartfield Combination.
This will be used should the project be over expended
and no other resolution is provided. If a Chartfield Combination
is not indicated here, then the PI's departmental Chartfield
Combination will be assigned.
If you're having problems printing the page, call 780-4871.




PI/Co-PI Certification

I/we certify that the project fits within the mission of the unit, that requirements and commitments
have been discussed and approved by the approporiate authorities, that any Conflict of Interest
has been disclosed, and that the project will be administered in accordance with University and sponsor
guidelines. If funded, I/we will accept responsibility for the scientific, technical, and financial
conduct of the project.



  P.I.

  Date

  Co-P.I.

  Date


Institutional Approvals

This proposal is in accord with policies, capabilities and interests of the Department/ College
and the University; and I agree to the commitment of resources and personnel detailed in
the proposed budget.



  Chair

  Date

  Collaborating Chair

  Date


  Dean

  Date

  Collaborating Dean

  Date


  Provost, VP Academic Affairs or designee

  Date

  Research Administration
  or designee

  Date


  President or designee

  Date



               



Muskie Approvals (Unique approvals for Muskie School proposals only)






  Grants Manager




  Date




  Program Director




  Date





  Capital Center Director




  Date




  Institute Director




  Date





  Provost, VP Academic Affairs or designee




  Date




  President or designee




  Date
.