The work of the Senate is done through several standing and ad hoc committees. Membership on the following senate committees is open to all USM Professional Staff.
Want to join a committee? Please fill out this form to sign up! We'd be happy to have you!
The following is a list of 2013-2014 Committee Members and the committee descriptions.
Executive Committee: Consists of the current year's officers.
- Amy Amico - Chair
- Jessica Picard, Vice Chair
- Martha Scott, Co-Secretary
- Lynn Rollins, Co-Secretary
For Reference - Responsibilities of the Executive Committee are as follows:
Chair - Conducts monthly ProSen meetings, sets monthly meeting agenda with Executive Committee members, attends quarterly Board of Visitors meetings, acts as a liaison and point of contact for other campus committees and Professional Staff members, plans annual retreat agenda with Executive Committee, and presides over retreat activities.
Vice-Chair - Acts as Chair at meetings as necessary in the event of the Chair's absence. The Vice Chair is a member of the Executive Committee that meets once a month to set meeting agendas and discuss outstanding issues, also serves on 1-2 additional committees. The Vice Chair also acts as Treasurer for the ProSen.
Co-Secretaries - Schedules yearly retreat and monthly ProSen meetings (this includes finding a time that works for all Senators), books meeting rooms (Portland, Gorham, LAC when necessary), sets up videoconferencing between rooms for scheduled meetings, orders food for retreat, takes minutes at all ProSen meetings, sets monthly meeting agenda with other Executive Committee members and sends out minutes and agenda to Senators each month at least one week before scheduled meeting date.
By-Laws Committee (ad hoc)
This committee will oversee the By-Laws, proposed amendments, and associated relationship to the University Governance Document.
Any member of the ProSen or any member of the professional staff may propose By-law amendments.
*Amendments will be adopted by the affirmative vote of two-thirds of the entire ProSen.
* Proposed amendments must be read into the minutes at one meeting and voted on at the next regular meeting. If there is not a two-thirds vote quorum at the ProSen meeting that a vote has been scheduled, that vote shall be postponed to the next regular meeting.
* Portions of the by-laws that are contained within the USM Governance Constitution must be amended by the process outlined in the USM Governance Constitution.
Professional Recognition and Awards Committee
This committee will coordinate the Professional Staff Recognition function including the nomination and selection process for the Distinguished Professional and Emerging Professional Staff Awards. The committee will periodically examine the feasibility of other recognition vehicles. Membership is open to all USM professional staff.
Currently the Professional Staff Awards are given yearly at the annual breakfast. The winner of the Professional Staff Award receives a lamp, a $500 stipend, a certificate and a letter (resides on ProSen common drive). The winner of the Emerging Professional Stasff Award receives a clock, a $100 stipend, a certificate and a letter.
This committee disseminates information regarding the Professional staff to the University community, which may include awards and recognitions, photos, marketing of upcoming events, and other pertinent information, most likely on the ProSen website. Membership is open to all USM professional staff.
The committee members will have access to the ProSen website to post events and will coordinate with HR to send email announcements, up to one a week, to professional staff members only. Committee members will also utilize the USM-L listserv for dissemination of information as requested. Any ProSen committee or professional staff member that would like information disseminated by the communications committee must notify the committee in writing of what they would like said, when they would like it sent, how often, and through what media.
The Election Committee coordinates and oversees the election process. Only Professional Senate members who are not candidates for the annual election are eligible for membership.
During the spring semester the committee announces a general call for nominations for candidates to the ProSen. The committee collects these nominations and verifies that nominees are professional staff members at USM and that the nominees accept the nomination. The committee notes the number of senate seats that will be open for the term and creates a ballot system where professional staff vote for returning senators, nominees, or write-ins, to fill the vacant senate positions. The committee announces the beginning of the voting process to the professional staff and provides them with a link to an online ballot.
Voting must conclude by May 15th. After voting has concluded, the committee verifies that those who voted and any write-in candidates are professional staff members. The committee totals and records the number of votes received for each candidate. Vacant seats will be filled in the order of candidates receiving the largest number of votes first. The committee announces election results to the ProSen and all candidates at least one week after elections have concluded.
Professional Development Committee
This committee plans and delivers a minimum of one professional development activity per year. Over the past year this involved guest speakers coming to the first hour of our monthly Professional Staff Senate meetings if the agenda allowed. Membership is open to all USM professional staff.
In addition to these committees, senate members participate in the work of the larger USM community by representing professional staff on the following University committees:
Classified Staff Senate:
This committee attends meetings of the Classified Staff Senate and members serve as liaisons between the Classified Staff Senate and Professional Staff Senate.
Awards Coordination: Sharoo Wengland, Aubrey Seppa-Hodgkins, Meredith Bickford
This committee consists of several members across the University, including members of the Classified and Professional Senates and the Faculty Senate, to plan for the annual recognition of longevity event held in the spring.
President's Council on Climate Neutrality: Jean Bessette, Courtney Breslin
The President's council is committed to be a climate neutral institution by 2040, by having a net zero carbon footprint. The committee's work is based around a Climate Action plan, which has specific goals in regards to climate control and works to develop necessary resources and data to meet the institution's goals.
Faculty Senate: Sharoo Wengland
This committee attends meetings of the Faculty Senate and serves as liaisons between the Faculty Senate and Professional Staff Senate. ProSen rep will submit ProSen report to the FacSen via email to the current FacSen chair and secretary at least 3 days prior to the scheduled meeting. ProSen members on this committee should be prepared to stay late on meeting days because they often run beyond 4:30.
DEFUNCT AT PRESENT: President’s Council on Diversity:
The President's Council on Diversity consists of a cross section of faculty, staff and students that advise the President on issues of equity, diversity, social justice, multiculturalism, and inclusion within the university community. The Council welcomes new faculty members. Council membership is a Presidential appointment.
Student Senate: Martha Scott (P), Casey Webster (P) Aubrey Seppa-Hodgkins (G), Courtney Breslin (G)
This committee attends weekly meetings of the Undergraduate Student Senate and members serve as liaisons between the Undergraduate Student Senate and Professional Staff Senate.
USM Board of Visitors: Amy Amico, Sharoo Wengland
This committee consists of a group of volunteers that assists the President of the University in a range of activities that help advance the University, including public relations, government relations and fund-raising.
USM Governance Constitution Rewrite Committee: Jim O'Brien
The Professional Staff Senate's USM Governance Constitution Rewrite Committee is charged with participating in any university-wide governance constitution revision efforts such that those sections pertaining to professional staff generally - and the Professional Staff Senate specifically - are revised in accordance with the collective will and the best interests of the professional staff.
Student Success Committee: Justin Swift.
The Student Success Committee maintains close contact with the key leadership within the division to keep informed of current Student Success initiatives with regard to student recruitment, retention, and other relevant student activities.
Transportation and Parking Committee: Robin Day, Timothy Braun (appointed for 2 years) Lynn Rollins (ProSen member acting as liaison - will get summaries from appointed members to present at monthly ProSen meeting)
The Transportation and Parking Committee reviews and recommends policies and practices for the management of traffic, parking and transportation services. Its purpose is to guide the development of a systemic transportation plan that incorporates health and safety, green and alternative transportation solutions, cost-effectiveness, and fairness to students, faculty, staff and visitors. Responsibilities include:
1. Supporting the development of transportation initiatives that incorporate regional transportation planning and initiatives providing the university community with low cost, sustainable options that include, but are not limited to buses, carpooling, bicycling and alternative transportation options.
2. Reviewing policies related to traffic control, parking area designation and maintenance, lot designations, services and charges intended to create a self-supporting system.
3. Periodically reviewing and recommending updates to the USM Motor Vehicle Rules.
4. Assessing how effectively the university’s transportation and parking needs are being met.
Other committee assignments will be announced as they occur.