Purchasing and Payables

Fiscal Year End

It's that time of year again. Deadlines for FY11 expenses are as follows:

Encumbrance Removals - Please submit your form by the end of the day on 7/12.

Invoices must also be submitted to the processing center by 7/12 as well. Make sure you have done the receiving if necessary. The scan of your invoice, marked approved for payment, PO number if necessary, is sent to umap@maine.edu.

PCard - All transactions for FY11 must be approved by 3:00 pm on 7/7.

Purchase Orders - all FY11 purchase orders must be approved by noon on Thursday June 30th

Receiving - For all goods and services received by the end of the day 6/30 the last day for receiving and submitting invoices is 7/12. Please remember to make sure your receipt date is 6/30 or before.



Travel - For travel that occured prior to 7/1 the travel vouchers must be received in our office by the end of the day on 7/12.