Purchasing and Payables

Invoice Processing

Procedure for processing MaineStreet Marketplace invoices

For all non-travel invoices/payments that must be paid against a MaineStreet Marketplace (MSMP) Purchase Order the procedure for processing is as follows:

  • Write the PO number on the invoice
  • Approve the payment with an authorized signature on the invoice. If the signature cannot be obtained please attach an email approval
  • Write any special instructions across the top of the invoice (ie due now, return to 6B) Please circle the amount to be paid
  • Circle or star anything important, do not use a highlighter since a highlight cannot be scanned
  • Scan the invoice in black and white, not color
  • Attach to an email to umap@maine.edu
  • Please email Jordan at jordan.shank@maine.edu or call 207-581-2612 with any questions
  • If you prefer to mail your invoice the address is: Accounts Payable Shared Services; University of Maing; 5765 Service Bldg.; Orono ME 04469-5765
  • Perform receiving if necessary (PO over $500 for non-catalog or over $2500 for punch out orders)
  • If a Purchase Order is not required you would need to approve for payment and provide the chartfield to charge the invoice to. This is for utilities, memberships etc

Remember that all travel must come to Purchasing and Payables for review and payment, it is not sent directly to the processing center.