Purchasing and Payables

Purchasing Forms

  • Encumbrance Removal 
  • Lost Receipt/Missing Information Form - in fillable pdf format - for those rare instances when your receipt is unavailable or information is missing on your receipt.
  • Meals for Business Purposes - information needed for your business meals per Use of University Funds APL
  • OfficeMax Custom Stamp - order form to attach to your non-catalog form in MaineStreet Marketplace
  • Refund of Course/Camp Fees - in excel format - please attach proof of registration and proof of payment
  • Refund of Course/Camp Fees - in pdf format - please attach proof of registration and proof of payment
  • Reimbursement Request- excel - use for non-travel related reimbursements of expenses that do not require a purchase order, if for a non-employee or non-contractor please use the check request form within Marketplace
  • Reimbursement Request - pdf format - use for non-travel related reimbursement of expenses that do not require a purchase order, if for a non-employee or non-contractor, please use the check request form within Marketplace
  • Sales Tax Exemption Letter - in pdf format
  • Sole Source Justification - attach to your requisition if the purchase is a Sole Source purchase at or above $10,000.00
  • Travel Request/Advance Form - in excel format - to use for permission to travel or request a travel advance or an increase for meal allowance
  • Travel Request/Advance Form - in fillable pdf format - to use for permission to travel or request a travel advance or an increase for meal allowance
  • Travel Expense Voucher - in excel format - to report your travel expenses for your business trip and seek reimbursement for your out of pocket expenses, remember to fill in the meal cap for the method of meal reimbursement you have chosen
  • Wire Transfer Form - when payment must be wired in foreign currency-in excel format