Web CMS

Content Migration Questions and Answers

There have been many questions about the migration of content from our current Web server to the Web Content Management System (Web CMS). We have compiled some of the common questions and provided some answers to them here.

Can users of my site access content that has not been migrated to the Web CMS when the Web CMS goes live?

We are looking at ways to make this possible, but the answer at the moment is "no". When your site is in the Web CMS, the old content, on the old Web server, will not be available to the public. As a site editor or publisher, you may have access (via Secure FTP) to the old content for the continuation of content migration purposes.

We have not yet set a date for taking the existing Web server offline.

What happens to the content that I am unable to migrate to the Web CMS before the new site goes live?

Your content will not be eliminated. It will reside on the old (current) Web server so that you can finish updating and inputting it into the Web CMS. As a site editor or publisher, you may have access (via Secure FTP) to the old content for the continuation of content migration purposes.

We have not yet set a date for taking the existing Web server offline.

What happens if I don’t have any of my content migrated to the CMS when the University’s new site goes live?

Your site will not be available to users of the Internet. After a few days it will also expire from search engines. It is therefore imperative that you have at a bare minimum a Landing page up and running when the site goes live.

Can we change the location of my site in the Information Architecture of the University website?

The Information Architecture has been a long process with lots of University and community feedback and involvement. At this time, it is finalized. We do not expect to make any major revisions until the migration is complete. We do expect to review the site and its architecture regularly to ensure it continues to meet the needs of the University.

The architecture is very different than our current Web organization. It is very user-centric (student, faculty/staff, community) in its design. Your content may not be where you are used to it appearing. In fact, it should be much closer to where users who are looking for it expect to find it.

Will I be able to change the URL (address) of my landing page?

Possibly. When we visit in the content organization and initial migration meetings, let us know. Requests will be reviewed on a case-by-case basis. 

We published a URL in printed materials, can we duplicate it in the Web CMS?

In the future, let us know you want as a URL in your print materials, so that we can work with you on an appropriate URL. The Web CMS generates some rather odd names from what our old system created.

We can redirect URLs for you, at least temporarily, but we will want to know how long the historic address needs to be available. Carrying these historic addresses is cumbersome and they will all need to be eventually eliminated.

What is the deadline when all content must be migrated into the Web CMS?

We have not yet set a date for taking the existing Web server offline. We are anticipating around the end of 2011.

What do I need to do?

After your initial meeting (within two weeks ):

  1. Review the content of your existing site to determine what is going to be kept, and what content you are missing.
  2. Determine whether your current site is organized properly and then, if needed, develop a new organization scheme aligned with the Information Architecture.
  3. Share the new organization scheme with the Content Migration team for review and comments as well as to determine whether any desired sub-site navigation additions are needed.
  4. Schedule a follow-up training session with the Content Migration team.

After the follow-up training session:

  1. Continue migrating your content. The Content Migration team will have worked with you on the first few pages and the Helpdesk will be available to answer questions.
  2. Enjoy your Dreamweaver, HTML/CSS-free, lifestyle.