Center for Collaboration and Development

Grant Writing - How to Succeed in Grant Writing

January 24, 2014 to May 2, 2014
Faculty Commons, 3rd Floor, Glickman Family Library, USM Portland Campus

Grant Writing - How to Succeed in Grant Writing

USM’s Research Administration and Development is offering a faculty professional development workshop in grant writing for tenure-track and tenured faculty at USM.  The workshop is comprised of four, 3-hour sessions.  Dr. Terry Shehata, Grants Development Specialist and Coordinator for Institutional and Research Grants Development, will conduct the workshop.


Grant writing is both a systematic and a chaotic process. You will need to be as organized as possible without becoming so obsessive that you lose the opportunity to incorporate new ideas and new suggestions as they emerge throughout the process. The learning outcomes of the workshop are to:

  • Understand the essential components of a grant proposal package.
  • Be able to customize a proposal to match a grant maker's interest.
  • Know how to initially approach a funder.
  • Know the differences between government and foundation proposals.
  • Know how to report on a grant's progress and impact.
  • Know how to develop working relationships with grant makers.
  • Know what to do if your proposal is denied (don't give up!).
  • Understand the behind-the-scenes decisions that determine proposal acceptance and denial.

Time and Location: This four session workshop will be scheduled on four Friday mornings during the spring 2014 semester from 9am to Noon in the Faculty Commons 3rd floor space of the Glickman Family Library on the USM Portland Campus.



Participants must commit to attending all four sessions.


Program Details:

Day One, Friday, January 24 | 9:00 AM - 12:00 PM

  • Understand the critical difference between organizational needs and the needs of the community.
  • Develop your credibility as an applicant.
  • Research, measure, and objectively articulate the community needs to be addressed with the proposed grant.
  • Measuring impacts; define success now.
  • Present and justify your method for addressing the need; why you've chosen this method over other possible methods; overcoming the inherently subjective nature of methods.

Day Two, Friday, March 7 | 9:00 AM - 12:00 PM

  • Locate and track relevant grant opportunities from Federal, State and local government sources, private foundations and corporate giving programs.
  • Develop your plan for grant evaluation, both subjective and objective; integrating your plan with the grant maker's required evaluation and reporting system.
  • Develop a budget and analyzing cash flow; indirect and admin cost caps; determine if you can afford to get this grant before submitting an application; collaborating with your fiscal affairs, grants managers, and leadership.
  • Summarize your request for that impossibly small summary opportunity on the standard federal cover page or, the one/two page foundation request.
  • Allocate and forecast proposal teamwork load before the RFP is released.
  • Dissect the RFP; researching enabling legislation; understanding the "spirit and intent" of the grant program; technical assistance contacts and the need for open and honest communication.

Day Three, Friday, April 4 | 9:00 AM - 12:00 PM

  • Continue unfinished business from Day Two.
  • Understand the requirements of Human Research Protection, Institutional Review Board, Institutional Animal Care and Use, Institutional Biosafety, USM Animal Facilities, Responsible Conduct of Research, Export Control Regulations, and Financial Conflicts of Interest.
  • Review sample funding opportunities based on the keywords provided from the previous session.  These opportunities will be reviewed carefully and key elements will be highlighted.
  • Instructions for a five-page mini-proposal based on the requirements of the funding agency, which includes a narrative, a budget, a budget justification and other ancillary materials, called for by the funder.

Day Four, Friday, May 2 | 9:00 AM - 12:00 PM

  • Critique each mini-proposal in terms of consistency with the required format, addressing key elements and topics of the funding agency, tell telling a clear and compelling story, addressing review criteria, and providing a budget that is commensurate with the proposed project.
  • Participants in the workshop who are not involved in the mini-proposal under review will conduct the critique.
  • Recommendations for improving the mini-proposal will be provided to the authors.

Contact Information:

If you have any questions regarding grant writing or this four session workshop, please contact Dr. Terry Shehata by phone at 780-8239 or by email at