Dean of Students

Conduct Process


Administrators Involved in the Conduct Process

Conduct Officer:

The Conduct Officers hear cases that could have been heard by any of the people above and all remaining alleged violations of the Student Conduct Code, such as

  1. Violations that may or do result in sanctions of Deferred Suspension, or Suspension or Dismissal from the University of Maine System that occur on any U.S.M. campus (including inside residence halls).
  2. Violations that occur off campus, if:
    1. The University can demonstrate a "clear and distinct interest."
    2. The conduct "seriously threatens"
      1. Any "educational process."
      2. Any "legitimate function of the University."
      3. "The health or safety of any member of the academic community."

Staff Associate:
The Staff Associate (a graduate assistant in the Community Standards Office) resolves cases under the supervision of the Dean of Students and she/he handles violations that occur:

  1. Violations that occur outside of residence halls of the same or similar level of severity as the RDs do for violations inside the halls.
  2. Violations that occur inside residence halls of the same or similar level of severity as the RDs.
  3. Copyright Violations, Broken Parking Agreements, and Failures to Complete Sanctions

Resident Directors (RDs):

RDs are not Conduct Officers; however they do adjudicate many of the violations that occur inside the residence halls. In order to resolve a violation with a charged student, the student must voluntarily admit violating policy and voluntarily accept an agreed upon sanction(s). If the charged student and the RD cannot come to an agreement on what happened and the appropriate resolution, the case will be adjudicated by a Conduct Officer.

RDs typically resolve first violations of the following:

  • Noise, Hall Sports, Lounge Furniture, Pets, Smoking, Trash Removal, Wall Hangings, Illegal Appliances, and Lockouts.
  • Some Alcohol Violations

USM Disciplinary Process (When Case is Resolved by a Conduct Officer):

  1. Complaint filed (For example, incident report or police report written and turned in).
  2. Allegation letter sent to the accused students detailing the charges the students are facing and the date, time, and location of their conduct meetings (notice delivered to on-campus student's room and sent to off-campus address for non-residential students).
  3. Individual hearings or meetings take place between the accused students and the Conduct Officer.
  4. Decision by Conduct Officer sent out (emailed to student's account or sent off campus by U.S. mail).
  5. Request for Review must be received within 7 calendar days if the student disagrees with the Conduct Officer's decision.
  6. Review Hearing Scheduled (if applicable).
  7. If Suspended or Dismissed by the Student Conduct Committee the student will have 7 calendar days to request an additional review (this one by the President's designee).

Mnay cases can be resolved by resolved via informal resolution which require that the accused student acceptresponsibility and voluntarily agree to the sanctions. If a case can not be resolved informally then the case will be sent through the Conduct Process as described above.