Disability Services Center

Faculty Guide to Testing at the DSC

Testing Accommodations

Students who receive and intend to use testing accommodations should provide faculty with a copy of their Faculty Accommodations Letter.  Faculty are welcome to make their own arrangements to provide accommodated testing provided it meets the accommodation standards outlined in the letter. 

Private space should be a private room with a door where a student can take an exam without interruptions.  Low distraction space is a quiet room (preferably with a door) where 1-3 students may take an exam without interruptions. Faculty who are unable to arrange for testing accommodations are welcome to refer students to the DSC to coordinate test arrangements.

Testing Accommodations Requests

Students who wish to have their exams administered at the Disability Services Center are responsible for completing the necessary webforms.  Students are required to complete the online Test Reservation Request at least 3 business days in advance of the exam. Once received by the DSC, the DSC will email faculty to request they complete the online Test Instruction Form. Faculty are not required to submit their exam at this time.  

Multiple Exam Dates

More than one exam date may be recorded on a Test Reservation or Instructions Form provided the administration instructions and class allowances are the same for all exams listed.  Example, multiple quiz and test dates in the same course would likely require at least two form submissions (one for quizzes and one for tests) because the time allowance is likely different.

Rescheduling Exams

The DSC is open for testing from 8 am - 4:30 pm Monday though Friday.  The student's requested time will be included in the email asking you to complete the form - in general, the DSC tries to line up the DSC student's exam with the class in case there are any questions for the faculty. The DSC does not reschedule exams for any reason without the permission of faculty. If you need to reschedule an exam for a student or if you need to verify permission for a student to reschedule an exam, please contact Jessica Labbe via email or phone (207) 780-4462.  

Final Exams

The DSC utilizes block scheduling during finals week.  Exam start times are 8:00 a.m., 11:15 a.m., 2:30 p.m. and 5:45 p.m.  These scheduled test blocks are not flexible.  Student requests for final exam reservations should be made via the online Final Exam Reservation Form. These requests should be made at least 2 weeks in advance of the exam date.  Faculty follow the same procedure as for regular exams.

Testing Confirmations

All testing reservations are confirmed with faculty and students via email.  Please read these confirmations carefully for accuracy. 

Submission of Exams

Exams may be submitted to the DSC by e-mail attachment to dsctests-usm@maine.edu, faxed to (207) 780-4403,  or dropped off in person at 242 Luther Bonney Hall.  Faculty are asked to provide their exam to the DSC at least 24 hours in advance.  A reminder is e-mailed to faculty the day before the scheduled exam.

Return of Exams

Exams can be returned via e-mail or may be picked up by faculty or their designee at 242 Luther Bonney Hall.  Exams returned by e-mail are retained in a locked cabinet until the end of the semester and are available for faculty to review at any time.  All exams are shredded at the conclusion of each semester.

Testing Rooms 

The DSC has several testing rooms located within the Disability Services Center.  For final exams, students also utilize classrooms as testing rooms. All of the rooms in the Disability Services Center are equipped with closed circuit cameras to monitor student behavior.  For the classrooms used during finals, exams are proctored by a trained associate who remains in the room for the entirety of the exam. DSC does not listen to nor record students during exams.  Three testing rooms are equipped with lab imaged computers complete with assistive technology software.  All computers have wireless mice and keyboards which can be removed for an exam not requiring computer access.  

Student Proctors

Exams are proctored by student employees who are under the direct supervision of the Administrative Specialist and the Accommodations Coordinator. Incidents of cheating are addressed by regular DSC Staff and recorded in an Academic Integrity Report which is forwarded to the faculty.  The DSC does not file independent reports to the Student Conduct Office.

Food and Bathroom Breaks

The DSC allows students to have food in the test rooms. 

Students are allowed to take bathroom breaks during an exam.  

Cell Phones/Tablets/other Mobile or Personal Devices

These items are strictly prohibited unless the allowance is specifically noted on the Test Instructions Form.

Items Available at the DSC for Student Use

  • Calculators – Basic and Scientific
  • Periodic Tables
  • Colored Pencils
  • Scrap Paper
  • Graphing Paper
  • Lined paper (to be used in place of blue books for exams)
  • Dragon, Kurzweil, Adobe Acrobat
  • Noise-cancelling headphones
  • Word
  • Excel
  • Brightspace Access
  • All USM Computer Lab Software
  • White Noise Machines
  • Alarm Clocks
  • Lockers
  • Need something else for a student's exam? Please contact us.

Questions – Contact Jessica Labbe, Accommodations Coordinator or call directly at (207) 780-4462.