Disability Services Center

Faculty Guide to Testing at the DSC

Testing Accommodations

Students who receive and intend to use testing accommodations should provide faculty with a copy of their Faculty Accommodations Letter.  Faculty are welcome to make their own arrangements to provide accommodated testing provided it meets the accommodation standards outlined in the letter.  Private space should be a private room with a door where a student can take an exam without interruptions.  Low distraction space is a quiet room (preferably with a door) where 1-3 students may take an exam without interruptions. Faculty who are unable to arrange for testing accommodations are welcome to refer students to the DSC to coordinate test arrangements.

Testing Accommodations Requests

Students and/or faculty who wish to have their exams administered at the Disability Services Center are responsible for completing the necessary webforms.  Students are required to complete the online Test Reservation Request at least 7 business days in advance of the exam. Once received by the DSC, the DSC will email faculty to request they complete the online Test Instruction Form. Faculty are not required to submit their exam at this time.  When the Test Instructions Form is received by the DSC, the exam is scheduled and confirmed with both student and faculty by email. 

Multiple Exam Dates

More than one exam date may be recorded on a Test Reservation or Instructions Form provided the administration instructions and class allowances are the same for all exams listed.  Example, multiple quiz and test dates in the same course would likely require at least two form submissions (one for quizzes and one for tests) because the time allowance is likely different.

Rescheduling Exams

The DSC is open for testing Monday-Thursday 8:30 a.m.-6:30 p.m. and Friday 8:00 a.m.-5:00 p.m. If your exam is scheduled outside of these hours, please indicate an approved time when completing the Test Instructions Form.  The student's requested time will be included in the email asking you to complete the form. The DSC does not reschedule exams for any reason without the permission of faculty. If you need to reschedule an exam for a student or if you need to verify permission for a student to reschedule an exam, please please contact Margo Luken via email or phone (207) 780-4706.

Final Exams

The DSC utilizes block scheduling during finals week.  Exam start times are 8:00 a.m., 11:15 a.m., 2:30 p.m. and 5:45 p.m.  These scheduled test blocks are not flexible.  Student requests for final exam reservations should be made via the online Final Exam Reservation Form.  These requests must be received 2 weeks in advance of the exam date.  Faculty follow the same procedure as for regular exams.

Testing Confirmations

All testing reservations are confirmed with faculty and students via email.  Please read these confirmations carefully for accuracy. 

Submission of Exams

Exams may be submitted to the DSC by e-mail attachment to dsctests-usm@maine.edu, faxed to (207) 780-4403, uploaded in the online Test Instructions Form or dropped off in person at 242 Luther Bonney Hall.  Faculty are asked to provide their exam to the DSC at least 24 hours in advance.  A reminder is e-mailed to faculty the day before the scheduled exam.

Return of Exams

Exams can be returned via e-mail or may be picked up by faculty or their designee at 242 Luther Bonney Hall.  Exams returned by e-mail are retained in a locked cabinet in the Director’s office until the end of the semester and are available for faculty to review at any time.  All exams are shredded at the conclusion of each semester.

Testing Rooms 

The DSC has 4 testing rooms located within the Disability Services Center.  All 4 rooms are equipped with closed circuit cameras to monitor student behavior.  DSC does not listen to nor record students during exams.  Three testing rooms are equipped with lab imaged computers complete with assistive technology software.  All computers have wireless mice and keyboards which can be removed for an exam not requiring computer access.  

Student Proctors

Exams are proctored by student employees who are under the direct supervision of the Administrative Specialist and the Accommodations Coordinator.  Faculty of DSC Student Employees are notified of their employment at the beginning of each semester to avoid any unintended access to exams.  Incidents of cheating are addressed by regular DSC Staff and recorded in an Academic Integrity Report which is forwarded to the faculty.  The DSC does not file independent reports to the Student Conduct Office.

Food and Bathroom Breaks

The DSC allows students to have food in the test rooms unless otherwise noted on the Test Instructions Form.  Students are observed to ensure they are not referencing any notes.  Larger items such as lunch bags are not allowed.  Instead, students are asked to take in individual lunch items.

Students are allowed to take bathroom breaks during an exam.  Any break in excess of five minutes or multiple bathroom breaks without a documented justification are reported to faculty via the Academic Integrity Form.

Cell Phones/Tablets/other Mobile or Personal Devices

These items are strictly prohibited unless the allowance is specifically noted on the Test Instructions Form.

Items Available at the DSC for Student Use

  • Calculators – Regular, Financial and Scientific
  • Periodic Tables
  • Colored Pencils
  • Colored Printing
  • Molecular Kits
  • Scrap Paper
  • Graphing Paper
  • Dragon, Kurzweil
  • Noise cancelling headphones
  • Word
  • Excel
  • Blackboard Access
  • All USM Computer Lab Software
  • White Noise Machines
  • Alarm Clocks
  • Blue Books
  • Thesaurus
  • Dictionary
  • Translation dictionaries - Arabic and German
  • Lockers

Questions – Contact Heather Dilios, Accommodations Coordinator  or call directly at (207) 780-4462.