Facilities Management

Motor Pool

Facilities Management offers vehicles for University employees to rent while participating in University business. Our current fleet consists of two Toyota Prius's and two Large 9 Passenger vans**. Please note: we not longer have a mini van for rent. Please contact Enterprise for mini van rental needs.

Rental Rates:

  • Toyota Prius = $17.50/day & 44cents/mile
  • 9 Passenger Vans = $25.00/day & 46 cents/mile

Costs for all vehicles are inclusive of gasoline.

Please Note: Facilities Management does not provide EZ Passes. Toll reimbursement should be processed through the Concur Travel reimbursement system.


To Reserve a Vehicle:

Complete the Motor Pool Request form to make sure that a vehicle is available for you.Completed Request Forms may be faxed to 780-4538 or emailed to usmmotorpool@maine.edu

Any University employee or student wishing to operate a vehicle owned, leased, rented, or borrowed on behalf of the University must first be approved as a University Driver. Individuals wishing to be authorized as University Drivers should complete the University Driver Authorization Form and submit via email to usmmotorpool@maine.edu, or mail to 25 Bedford Street, Portland Campus for verification.

Any individual driving University vehicles or vehicles on behalf of the University, including their own vehicle, must be familiar with and adhere to all guidelines outlined in the Motor Vehicle Administration APL. The Motor Vehicle Administration and Guidelines APL can be found HERE

Due to the high demand for motor pool vehicles there will be a charge of $25 per vehicle per day for reservations that are not canceled AT LEAST 24 working hours prior to the start of the reservation.


**Please note that any user that wishes to use a 9 Passenger van will need to participate in a Van Safety training that is coordinated through the Environmental Health & Safety office. The van driving program can be found HERE