Human Resources

Position Justification Process

For all “regular” position actions (new, replacement, reorgs, reclasses, FTE changes), it is critical that the initiating Department vets the concept through Dean/Director and VP level.

Upon “go ahead” of proceeding with a request, please contact Human Resources - (M.A. Watson - mwatson@usm.maine.edu for non-faculty matters) OR (Joan Boggis - boggis@usm.maine.edu for faculty matters) briefly outlining the reasoning behind the request for new hire, replacement hire, position reclassification, and/or increase in position hours/schedule.

If the position is new, non-faculty position, you will need to create a Job Description and complete a PDQ (Position Description Questionnaire) and forward them to HR (mgelinas@usm.maine.edu) for rating.  Upon receipt of the rating determination and approval from your Dean/Director, contact your HR Liaison to complete the Position Justification Requisition in HireTouch.

FOR POSITION REVIEW REQUESTS:

Please conduct vetting process as outlined above, and then please contact Human Resources- (M.A. Watson - mwatson@usm.maine.edu for non-faculty matters) OR (Joan Boggis - boggis@usm.maine.edu for faculty matters) briefly outlining the reasoning behind the request.

Department OR employee completes Request for Position Review (either hourly or salaried) and HR Completes a position review per applicable contract guidelines and provides results to department.

TIME FRAME: HR is contractually required to provide a response to request for review within 20 working days

Upon receipt of results of review from HR, Department decides to either:

  • Proceed with reclassification
  • Take away duties that are out-of-title

If process continues, HR and Finance approvals will be obtained via the Reclassification Authorization Form which is initiated in HR

HR will route to the appropriate Finance area for approval (accurate accounting information will be required.)

Approved actions will go to the Resource Review Committee for final vetting and recommendation to the President.