Campus Human Resources Services

HR Drop-In Hours for I-9 Validation

Please note that managers or their designee are the first point of contact for new hires to complete their I-9 document.  If the department is not available to complete I-9 verification within the first 3 days of hire, we are able to offer the following for drop-in I-9 verification services.

Please note: during the drop-in hours, Form I-9s  will be verified while socially distancing and face coverings are required. We cannot guarantee that someone will be available outside of these hours.  Individuals arriving to have their I-9 verified should know their hire date and bring with them current documents to be verified. For those individuals that have access to the online, onboarding activity guide, please complete Part One of the I-9 form prior to arrival.  Thank you!

Portland Campus:

  • Mondays, Tuesdays, Wednesdays and Thursdays from 9:00 a.m. - 1:00 p.m. at the HR Office (120 Bedford Street).  Please note, we curently do not have Friday drop-in hours.

  • By appointment - Contact Mathilde Micomyiza, mathilde.micomyiza@maine.edu, your HR Partner or Student Employment Specialist.

Gorham Campus:

  • Mondays and Wednesdays from 10:00-11:00 a.m. - Costello Sports Complex rooms 238 or 229 

  • By appointment - contact your HR Partner

LAC:

  • For I-9 assistance at LAC, please contact your HR Partner or the Student Employment Specialist.

What if the employee is out-of-state or otherwise too far from campus to travel for in-person verification?

There are proxy options we may consider in these circumstances:

  1. CUPA-HR I-9 Reciprocal Processing Consortium: Most colleges have reciprocal agreements to sign off on I-9s from other colleges. If you have an employee in another state, please reach out to your HR Partner so we may look into this option for you.

  2. Notary Public: Many notaries are authorized to verify I-9s as authorized representatives. Employees may call their bank, for instance, to see if a notary public is available and willing to assist.

Important Notes:

You may complete Section 1 of the Form I-9 online or on paper prior to coming in. Click here for instructions to complete the I-9 online. For paper I-9, please click herePlease note: Students are required to complete their I-9 on paper, NOT online.