Campus Human Resources Services

HR Drop-In Hours for I-9 Validation

If supervisors or other administrative staff within the department are not available to complete I-9 verification, we are able to offer the following for drop-in I-9 verification services.

Please note: during the drop-in hours, Form I-9s  will be verified while socially distancing and face coverings are required. We cannot guarantee that someone will be available outside of these hours.  Individuals arriving to have their I-9 verified should know their hire date and bring with them current documents to be verified. 

Portland Campus:

  • Tuesdays and Thursdays from 10:00-11:00 a.m. - HR Office (120 Bedford Street) 

  • Mondays and Wednesdays from 3:30-4:30 p.m. - Career & Employment Hub (231 Luther Bonney Hall)

    • Please note: The Career & Employment Hub will not be available for drop-in I-9s on Monday 11/23 or Wednesday 11/25.

Gorham Campus:

  • Mondays and Wednesdays from 10:00-11:00 a.m. - Costello Sports Complex rooms 238 or 229 

  • By appointment - contact your HR Partner


What if the employee is out-of-state or otherwise too far from campus to travel for in-person verification?

There are proxy options we may consider in these circumstances:

  1. CUPA-HR I-9 Reciprocal Processing Consortium: Most colleges have reciprocal agreements to sign off on I-9s from other colleges. If you have an employee in another state, please reach out to your HR Partner so we may look into this option for you.

  2. Notary Public: Many notaries are authorized to verify I-9s as authorized representatives. Employees may call their bank, for instance, to see if a notary public is available and willing to assist.

Important Notes:

You may complete Section 1 of the Form I-9 online or on paper prior to coming in. Click here for instructions to complete the I-9 online. For paper I-9, please click herePlease note: Students are required to complete their I-9 on paper, NOT online.