HR Drop-In Hours for I-9 Validation
If supervisors or other administrative staff within the department are not available to complete I-9 verification, we are able to offer the following for drop-in I-9 verification services.
Please note: during the drop-in hours, Form I-9s will be verified while socially distancing and face coverings are required. We cannot guarantee that someone will be available outside of these hours. Individuals arriving to have their I-9 verified should know their hire date and bring with them current documents to be verified.
Portland Campus:
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Tuesdays and Thursdays from 10:00-11:00 a.m. - HR Office (120 Bedford Street)
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Mondays and Wednesdays from 3:30-4:30 p.m. - Career & Employment Hub (231 Luther Bonney Hall)
- Please note: The Career & Employment Hub will not be available for drop-in I-9s on Monday 11/23 or Wednesday 11/25.
Gorham Campus:
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Mondays and Wednesdays from 10:00-11:00 a.m. - Costello Sports Complex rooms 238 or 229
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By appointment - contact your HR Partner
What if the employee is out-of-state or otherwise too far from campus to travel for in-person verification?
There are proxy options we may consider in these circumstances:
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CUPA-HR I-9 Reciprocal Processing Consortium: Most colleges have reciprocal agreements to sign off on I-9s from other colleges. If you have an employee in another state, please reach out to your HR Partner so we may look into this option for you.
- Notary Public: Many notaries are authorized to verify I-9s as authorized representatives. Employees may call their bank, for instance, to see if a notary public is available and willing to assist.
Important Notes:
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Per state guidance and University policy, all employees, students and community members are required to wear face coverings where social distancing measures are difficult to maintain. While we will do our best to maintain social distancing, please do wear a face covering while entering and inside the building.
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Be sure to bring original copies of appropriate identification documentation for I-9 verification.
You may complete Section 1 of the Form I-9 online or on paper prior to coming in. Click here for instructions to complete the I-9 online. For paper I-9, please click here. Please note: Students are required to complete their I-9 on paper, NOT online.