Office of International Programs

Travel Course Management

Faculty-led travel courses have special responsibilities and a formal course approval process. The information contained in the documents below have been designed for both new and veteran Faculty Leaders and reflect the current policies and procedures for these programs.  

Short-Term Travel Proposal Process

Faculty interested in faciliating a short-term travel course should complete the following 3 documents and submit them to the Office of International Programs by the stated deadlines. We highly recommend that you contact the Office of International Programs before you begin the travel course proposal process to discuss your program concept and review the overall process. The first document outlines the steps involved in proposing a new program.

  1. Short-Term Program Proposal
  2. Division of Labor
  3. Faculty Remuneration

A Note on Establishing Course Numbers & Curriculum

While the Office of International Programs is here to assist in logistics and promotion of your travel program, we are not able to assign course numbers or Core designations.

All proposed travel courses should have already gone through the departmental curriculum review process to establish course number, credits, and undergrad/grad designation.

For Core approval, you should reach out to Susan McWilliams, regarding approval for a course to be offered as part of the Core curriculum. For courses offered at USM that pre-exist with a Core designation, that will carry over even if it is offered as a travel program. For all other courses, please review the international learning outcomes to determine if you think the students achieve them in the course.  Then, you can provide supplemental information (assignments, assessments, etc.) to Susan for review.

Susan is able to apply the designation on a one-time basis for travel courses that meet the outcomes.  Then, if the course is successful, the faculty member can submit a proper proposal to the Core committee after the first offering.

Upcoming Deadlines

  • The faculty proposal window for short-term travel programs for the 2017/2018 Academic Year has closed.
  • Deadlines for the 2018/2019 Academic Year are as follows:
    • Winter Break and Spring Break 2019 proposals are due Friday, March 30, 2018
    • Summer 2019 proposals will be considered according to the following deadlines:
      • Priority Deadline - Thursday, May 31, 2018
      • Final Deadline - Friday, September 14, 2018 (Note: proposals not submitted by the priority deadline will be considered on a case by case basis)
      • Please note, travel programs that have previously run are not automatically guaranteed to be confirmed and must go through the proposal process again.


Proposals submitted after the deadline will not be considered until the next academic year.