School of Nursing

Health & Immunization and Criminal Background Check Requirements

Documentation Required Before Beginning Clinicals

Formal documentation of criminal background check, as well as health and immunization records, are required for clinical courses. These requirements are in addition to the immunization requirements for admission to the University of Southern Maine (USM).

This applies to students enrolled in NUR 307 and NUR 331, NUR 325/541, and NUR 419, as well as graduate clinical courses.

Students will receive information, via USM email, on how to submit documentation for the background check and immunization requirements.  

Deadlines for Submitting Required Documentation

  • If your course begins in the Fall Semester: You must submit documentation by June 1.
  • If your course begins in the Spring Semester: You must submit documentation by November 1.
  • If your course begins in the Summer Semester: You must submit documentation by April 1.
    • This deadline applies only to students in our Accelerated BS and MS Option programs.

IMPORTANT: If you miss the deadline you will be dropped from these classes and the corresponding lecture class. This will result in delaying your progress in the program and delaying your planned graduation date.

Criminal Background Check

In preparation for enrolling in a clinical course you will need to complete a background check through A student will not be allowed into a clinical setting if the background check is not completed.

Background checks are considered adequate for 12-18 months. At this time we require background checks at the start of your clinical coursework and after any significant break in clinical progression. Please do not complete the background check any sooner than the semester prior to your enrollment in NUR 306/307.

University administrators, staff, and faculty do not have access to the details of this background check. Clinical affiliates requesting the background check will review the report. Affiliates do have the right to refuse student clinical placement based on criminal background. No background checks, other than the one we require, will be accepted by any of our clinical affiliates.

We consider ineligibility at one clinical affiliate as ineligibility at all our clinical agencies. Ineligibility will stop progression in the USM nursing program.

Find the following required forms in Documents and Forms:

  • Criminal background/health and immunization requirements for BS and MS Option students
  • Criminal background/health and immunization requirements for RN to BS, MS and DNP students

IMPORTANT: It is the student’s responsibility to confirm compliance with Castle Branch.


Contact the Coordinator of Nursing Student Services.