Office of Research Integrity and Outreach

Human Research Protection Program (HRPP) Resources

Categories of Sensitive Information

  1. Information relating to sexual attitudes, preferences, or practices.
  2. Information relating to the use of alcohol, drugs, or other addictive products.
  3. Information pertaining to illegal conduct.
  4. Information that, if released, could reasonably damage an individual's financial standing, employability, or reputation within the community.
  5. Information that would normally be recorded in a patient's medical record and the disclosure of which could reasonably lead to social stigmatization or discrimination.
  6. Information pertaining to an individual's psychological well-being or mental health.
  7. Genetic information.

Special Subject Populations

  1. Minors (under 18 years of age). Please contact the Office of Research Integrity and Outreach.
  2. Fetuses or products of labor and delivery
  3. Pregnant women (in studies that may influence maternal health)
  4. Prisoners
  5. Individuals with a diminished capacity to give informed consent

OHRP: Research Involving Vulnerable Populations video

Research Involving People with Intellectual Disabilities: Paint it Gray (pdf)

 

Qualtrics (pdf) - USM Only

  • Qualtrics is available to anyone with an active @maine.edu email.
  • If you are not sure your survey would be considered research, you may Request for Determination of Human Subject Research.
  • Qualtrics does mine platform usage data (see NOTE below).  Contact the USM Qualtrics Site Administrator with any questions or concerns. help@maine.edu

SNAP Survey Software and Server

  • SNAP is available to any project reviewed by ORIO. 
  • The SNAP Server is on campus and not a third party. Best for sensitive data collection.

When proposing to offer a research-related drawing as a form of compensation, researchers should use the following guidelines:

a. Researchers should use the term “drawing” rather than raffle, lottery, contest, or sweepstakes, etc. since the latter terms imply purchase of tickets by participants.

b. For studies conducted in other jurisdictions, researchers should check the law of the jurisdiction.

c. The researcher should explain in the pertinent IRB application materials and consent documents, the drawing process, including:

  • How subjects will be entered. This would encompass individuals who are invited to participate but decline, prospective subjects who are ineligible, and subjects who enroll but later withdraw/are withdrawn by the researchers. Additionally, the protocol should affirm that the drawing may be entered by any individual who asks to be included.
  • Description of the prizes, including estimated value, and the total number of prizes to be awarded.
  • The odds of winning a prize, if known, or explanatory language similar to this: “For any drawing, the odds of winning a prize depend on how many people are entered in the drawing. As we do not know how many people will participate in this study related drawing, we cannot predict what will be the odds of winning a prize.”
  • When the drawing will take place in the timeframe of the study (e.g., month/year).
  • How prize winners will be notified.
  • What will happen to participants’ contact information submitted after the drawing has taken place.

d. How to collect contact information separate from anonymous online surveys:

  • After creating the anonymous survey, create a second survey to collect identifiable information.
  • The Submit button to an online survey can usually be programed to go to another webpage, a “redirect” to the second survey.
  • Entering is voluntary.

 

Department of Justice (DoJ) funded research

28 C.F.R. § 512.19 - Reports

The researcher shall prepare reports of progress on the research and at least one report of findings.

(a) At least once a year, the researcher shall provide the Chief, ORE, with a report on the progress of the research. 

(b) At least 12 working days before any report of findings is to be released, the researcher shall distribute one copy of the report to each of the following: the chairperson of the BRRB, the regional director, and the warden of each institution which provided data or assistance. The researcher shall include an abstract in the report of findings.

28 C.F.R. § 512.20 Publication of results of research project

(a) A researcher may publish in book form and professional journals the results of any research project conducted under this subpart.

(1) In any publication of results, the researcher shall acknowledge the Bureau's participation in the research project.

(2) The researcher shall expressly disclaim approval or endorsement of the published material as an expression of the policies or views of the Bureau.

(b) Prior to submitting for publication the results of a research project conducted under this subpart, the researcher shall provide two copies of the material, for informational purposes only, to the Chief, Office of Research and Evaluation, Central Office, Bureau of Prisons.

For National Institute of Justice (NIJ) funded research

A copy of all data must be de-identified and sent to the National Archive of Criminal Justice Data, including copies of the informed consent document, data collection instruments, surveys, or other relevant research materials.

  • At least once a year, the researcher shall provide the Chief, Office of Research and Evaluation, with a report on the progress of the research.
  • At least 12 working days before any report of findings is to be released, the researcher shall distribute one copy of the report to each of the following: the chairperson of the Bureau Research Review Board, the regional director, and the warden of each institution that provided data or assistance. The researcher shall include an abstract in the report of findings.
  • In any publication of results, the researcher shall acknowledge the Bureau's participation in the research project.
  • The researcher shall expressly disclaim approval or endorsement of the published material as an expression of the policies or views of the Bureau.
  • Prior to submitting for publication the results of a research project conducted under this subpart, the researcher shall provide two copies of the material, for informational purposes only, to the Chief, Office of Research and Evaluation, Central Office, Bureau of Prisons.

Refer to policy: HRPP-049 Research Supported by Department of Justice (availabe when approved by AAHRPP)