Office of the Registrar

Degree Progress Report

Reading and Using the Degree Progress Report

Information for Students and Advisors

1.            The degree progress report is designed for undergraduate degree students who are matriculated at the University of Southern Maine whose degree requirements include the USM Core Curriculum.  The Lewiston-Auburn College Common Core is not programmed in the degree progress report at this time.

2.            The degree progress report is intended for advising purposes only and is NOT THE OFFICIAL OR FINAL DETERMINATION of completion of degree or program requirements. For official degree progress verification, please consult your major department or college dean’s office.

3.            Currently, the degree progress report evaluates Core Curriculum requirements for all undergraduate degree-seeking students.  Students should verify directly with their advisors as follows:

  • Students matriculated prior to fall 2011 should consult their advisor to verify requirement completion as the report does not check for overlaps between core and major course work.
  • Students matriculated after fall 2011 should consult their advisor to verify completion of the thematic cluster, as the report will not check for more than two courses from the same subject area or for minors or double majors.

4.            The degree progress report also evaluates requirements for most USM academic plans (majors, double majors, minors, & concentrations), except those offered by Lewiston-Auburn College.  Departments with specific questions or concerns about the accuracy of their degree program requirements as listed here should contact the Registrar's Office.

5.            The degree progress report utilizes in-progress courses to determine satisfaction of both Core and major requirements. Satisfying any requirement is contingent upon successful completion of the course(s). In-progress courses are included in requirements involving credit count totals, but not in GPA calculations.

6.            In most cases, the degree progress report satisfies requirements by applying courses chronologically. In instances where a requirement is satisfied by a course combination instead of a single course, courses may be selected out of chronological order. In some instances, this will cause degree audit to display different courses as satisfying a requirement, depending on when the report is run during a student’s academic career.

7.            If a requirement has been satisfied, the header for that section will be collapsed (closed) and the details of the requirement will be hidden. Because the degree progress report is an unofficial tool, all requirements, satisfied or not, should be verified by both the student and the advisor.

8.            To see the details of the requirement, click the green triangle to expand (open) the requirement header. Requirements that are not satisfied will be expanded by default.

9.            Most requirements will display its status as either “Satisfied” or “Not Satisfied” below the appropriate header. The details of the requirement will be given, including:

  • the number of courses/credits required
  • the number of courses/credits taken toward the requirement
  • the number of course/credits still needed to satisfy the requirement
  • the courses being used to satisfy the requirement and
  • additional course information (including course number, title, credits, term, and grade).

                For planning purposes, for many requirements there is a link to the list of courses that will satisfy the requirement.

10.          In certain instances, when there are multiple options to satisfy a requirement and none of the options has been satisfied, the degree progress report will list all the options and show the progress made toward each (e.g., Thematic Cluster requirement). When one of the options is completed and the requirement is satisfied, the incomplete options will no longer be listed.

11.          Waivers and Substitutions – Waivers or course substitutions for Core requirements must be approved by Susan McWilliams.  These exceptions are recorded and will display on the degree progress report.  This option is not available for major requirements at this time.

12.          Course Repeats – When a student repeats a class to replace a lower grade, the first course is overwritten after the grade for the new course has been submitted. The original course information is overwritten regardless of the grade of the second course. If a student is repeating a class in the current term that they passed in a previous term, degree progress report will consider these to be two separate courses until such time as the original course information is overwritten.

14.          Minimum Grade Requirements – Courses that do not meet minimum grade requirements will not be listed among the courses used to satisfy a particular requirement. The process may, however, use that course to satisfy another requirement (without a minimum grade requirement) up until the point that the course is retaken and meets the minimum grade requirement.

15.          Some requirements cannot be verified by the degree progress report. Sometimes, the structure of a requirement is such that it cannot be programmed to definitively verify whether or not a requirement is satisfied. In all instances where the degree progress report cannot fully verify a requirement, a message will be given, stating that degree progress report is unable to verify the requirement and to please consult your academic advisor for verification. In these instances, the requirements should be verified by both the student and the advisor.

16.          If you find an error in how the degree progress report is programmed or if you have questions about what courses are being chosen to satisfy a requirement, please contact Rachel Tracy rtracy@usm.maine.edu or 780-5285. Please provide a student’s EmplID as well as information about the specific requirement and courses in question.