Student Government Association

Office of the Treasurer Trips and Conferences Guidelines

USM International Travel Policy

 

Article Thirteen - Trips and Conferences

Amount per Student. Student Activity Fee funds may be used to pay for no more than $250.00 of the expenses of each person attending a trip or conference.  Exceptions to this rule may only be approved with a week’s prior notice and by a 2/3 vote of the full voting membership of the Student Senate.

Release forms are required any time a Student Senate entity sponsors an activity either through the contribution of funds, or otherwise, off USM premises. Funds will not be disbursed nor Student Senate recognition given until all release forms are submitted. All release forms must be submitted prior to the event, organizations failing to abide by this policy are subject to disciplinary action including, but not limited to, the freezing of organization funds, the disciplining of organization officers through VIC procedures, and the organization’s loss of the right to sign purchase orders.

The Student Senate will reimburse for mileage up to the rate in current usage by the University of Southern Maine; this may only be done if a purchase order is submitted in advance of the trip. The purchase order must include approximate mileage, the campus departed from, and destination.

Any predetermined costs to students above any Student Activity Fee allocation must be paid by the student prior to taking part in the event.  Exceptions to this rule may only be approved with a week’s prior notice and by a 2/3 vote of the full voting membership of the Student Senate.

Groups failing to abide by this policy are subject to disciplinary action including, but not limited to, the suspension of access to group funds, officer’s loss of the right to sign purchase orders, and/or referral to the Violations Inquiry Committee for further recommendation.