All cellular forms and requests must be submitted via firstname.lastname@example.org
- Prices & device availability subject to change
- Cell phones & phone numbers are University property
- Phones MUST be turned in to Cellular Services when you upgrade or leave the University
- The accessories that came with the phone such as the charger must be returned with the device or your department will be charged to replace it
- Phones must be unlocked when turned in and have any lock screen passwords removed
- Cellular Services assists with activating the cell phone, logging into the USM wifi and logging into your @maine.edu email. Users are responsible to backup and transfer their own data, contacts, photos, etc.
Device Protection Plans - U.S. Cellular offers Device Protection+, not all devices are eligible and deductibles and shipping costs may apply.
Verizon International Packages - Please request BEFORE you travel. Check and see if packages are available for where you are traveling to and what your options are. When you find what you'd like let us know and we can add the package for you.
AT&T International Packages - Please request BEFORE you travel. Check and see if packages are available for where you are traveling to and what your options are. When you find what you'd like let us know and we can add the package for you.
Purpose: As required by the University of Maine System Administrative Practice Letter (APL), this policy establishes procedures for the procurement, use, and reimbursement for occasional, incidental or emergency personal use of University cell phones as well as reimbursement for use of personal cell phones. Because this policy is also governed by the University of Southern Maine Cell Phone Acquisition, Use and Reimbursement Policy, cellular phone users should also become familiar with the following:
- Employees qualify for cellular service as determined by their supervisor and when at least one of the following criteria is met:
- Timely, critical two-way communication is required by the employee.
- The employee is very mobile and may have limited access to land based telephone services.
- Employee requires immediate communication in case of emergency.
- Only one cell phone will be approved for each qualified employee.
- A cellular phone may not be substituted for a campus phone.
- There must be available department funds to cover the added costs of the equipment and services.
- Cellular Services Office is the only authorized office for procurement of cellular service for the University of Southern Maine.
- Requests for cellular service must be on file. New requests must be submitted in writing to the Cellular Services Office on a Cellular Phone Request Form below.
- Only completed Cellular Phone Request Forms with the appropriate authorizing signature (deans or directors) will be considered.
- Employees will use the University of Maine System negotiated contract. Any exceptions must have prior approval. Due to the increased cost involved in any transaction that falls outside the existing contract, a Cellular Phone Exception Form will be provided. The completed form with the appropriate authorizing signature (deans or directors) must be submitted to the US:IT Campus Card & Cellular Services Department.
- Departments will coordinate repair, purchase of accessories/new equipment and plan changes with the US:IT Campus Card & Cellular Services Department.
- University cell phones are provided for necessary, official University business purposes only.
- Employees will be responsible for the safekeeping, care and custody of the cell phone assigned to them.
- Cell phones and Cell phone numbers are University property and are to be returned to US:IT Campus Card & Cellular Services Department when employee separates from the University of Southern Maine or no longer requires use of the cell phone. University cell phones or University cell phone numbers cannot be transferred to private ownership.
- Departments are responsible for reviewing employee call detail reports and for collecting reimbursement for occasional incidental or emergency use of the University cell phones. To assist departments, a Sample Form is available.
Reimbursement for Personal Use of University Cell Phones:
- Employee reimbursement is to occur within 30 calendar days of the statement date.
- The employee will reimburse for costs related to each personal call either by paying actual charge, as it appears on the vendor invoice or by applying a "per minute cost", if the call is within plan minutes. "Per minute cost" is calculated by dividing the monthly calling plan charge by the minutes allowed. Multiply the cost-per-minute times the business minutes used on the personal cell phone to determine the total owed the University.
Reimbursement for Business Use of Personal Cell Phones:
- When an employee makes necessary university business calls from a personal cell phone, reimursement may be requested (see calculation formula below), excluding calling plan charges, equipment charges, taxes, surcharges and regulatory fees, using an Internal Deposit Slip.
- As in the University of Maine System Administrative Practice Letter (APL):"Employees must identify the business expenses on the detailed cell phone bill and submit the original bill with the request for reimbursemet. Where an employee also needs the original receipt for tax or other purposes, the supervisor may accept a copy."
- Calculating the Dollar Amount of Reimbursement: The employee will be reimbursed for costs related to each business call either by applying a "per minute cost", if the call is within plan minutes or by actual charges if the call occurs in excess of the plan minutes. "Per minute cost" is calculated by dividing the monthly calling plan charge by the minutes allowed. Multiply the cost-per-minute times the business minutes used on the personal cell phone to determine the total owed to the employee.
- Download iTunes (backup, restore, wipe, update):
- Apple iPhone Troubleshooting Guides:
- Make an Appointment at the Maine Mall for service:
U.S. Cellular Resources
- Voicemail Tips: