University Health and Counseling Services

PPE Instructions For Student Athletes

PPE INSTRUCTIONS FOR PROSPECTIVE STUDENT-ATHLETES AT USM

  1. A) THE Pre-Participation Physical Evaluation (PPE) IS REQUIRED FOR ALL STUDENT-ATHLETES PRIOR TO BEGINNING PRACTICE. NO EXCEPTIONS

 

  1. B) DEADLINES FOR COMPLETING STEP 2 BELOW ARE:

 

July 31, 2022 for all fall sports participants

August 7, 2022 for all winter and spring sports participants

 

  1. C) All first year/first-time participants as a student-athlete at USM must have an “initial” comprehensive pre-participation physical evaluation (PPE) completed at USM Health and Counseling Services (UHCS). Your primary health insurance will be billed for this PPEBe aware, if you choose to also have a physical by your own PCP, your health insurance may not cover both physicals within the same calendar year. This could result in paying out of pocket for one of them.

 

  1. D) All “returning” student-athletes (any student-athlete who has had a previous “initial” PPE) must have a medical history update and blood pressure screening at UHCS prior to participation in intercollegiate athletics each year.  Your primary insurance will be billed for a medical history review of bodily systems and a blood pressure check, not an “annual physical”

 

  1. E) Complete the Privit Profile (step 2) by clicking on the Privit icon below, prior to the PPE at UHCS. Do this before your respective sport deadline (July 31 or August 7)

 

  1. F) You must have adequate health insurance coverage that includes coverage for injuries/illness incurred while participating in intercollegiate athletics.  Upload photo images of both sides of your health insurance card under “Manage Documents” in Privit Profile in Step #2 below. (The simplest way is to take phone images of both sides of your insurance card on your smart phone, log-in to Privit Profile from your web browser of your phone and upload each image into “Manage Documents”)

 

Follow each of the three (3) steps below to fulfill medical eligibility requirements for participation in intercollegiate athletics at University of Southern Maine. DO NOT SKIP ANY STEPS

 

Step #1. Click to open this document Medical Eligibility Requirements 2022.doc and read carefully! DO NOT SKIP OVER THIS STEP!!

 

Step #2. Privit Profile (click on icon below) includes personal information, a thorough medical history questionnaire, and numerous forms that must be completed and electronically signed on the site.  Additionally, both sides of your primary health insurance card, COVID-19 immunization card must be uploaded under “Manage Documents” on your home page of Privit Profile. “New” USM student athletes must also upload proof of sickle cell trait status. Privit Profile must be completed 100 % prior to receiving a Pre-Participation Physical Evaluation (PPE) at University Health and Counseling Services (UHCS) and prior to being eligible for intercollegiate athletic participation at the University of Southern Maine (USM).

 

**** TIP: Many first time users of Privit Profile sit down with their Parent or Guardian to complete the Privit Profile.  After all, your parents generally have comprehensive health information at their fingertips or can easily access Immunization records, insurance information, and your health history****

 

Gather the following information together prior to completing Privit Profile:

  1. Your Immunization Shot Records. (Click on the following link for Immunization Requirements Information
  2. Your Health Insurance Enrollment Card (both sides of card must be uploaded to Privit Profile under “Manage Documents”)
  3. COVID-19 immunization card
  4. Proof of sickle cell test (“new” USM athletes)
  5. Your USM MaineStreet ID # (7 digits)
  6. You must use your maine.edu email address as your email address in Privit Profile!

 

The Privit Profile (icon below), including all required medical eligibility forms and upload of both sides of your health insurance card, must be completed by:

 

July 31, 2022 for all fall sports athletes**

August 7, 2022 for all winter and spring sport athletes**

 

**These deadlines are required so that the Athletic Healthcare Services staff can review all materials prior to the PPE clinic dates listed in Step #3 below. Any athletes that do not meet these deadline may not be cleared to participate on the first day of practice.

 

To complete Step #2 you will need to click on the Privit Profile logo at the end of the instructions (bottom of this page) to “register” (initial/first year athlete) or “log-in” (returning athletes) on Privit Profile.

 

HINT: Do not go there yetFinish reading Step #3 of the instructions first!

 

Step #3. All “initial” and “returning” Pre-participation Physical Evaluations (PPEs) must be completed at USM University Health and Counseling Services (UHCS) in 156 Upton Hall on the Gorham Campus.

Please review the PPE clinic schedule below and plan up to two (2) hours to complete the PPE process on the date that your respective team is scheduled:

 

 

 

 

USM INTERCOLLEGIATE STUDENT-ATHLETE PRE-PARTICIPATION PHYSICAL EVALUATION (PPE) SCHEDULE – 2022

PLEASE ARRIVE AT YOUR SCHEDULED CHECK-IN TIME FOR YOUR PPE APPOINTMENT LISTED BELOW AND DRESS IN SHORTS AND TEE SHIRT WITH APPROPRIATE OUTER CLOTHING FOR COMFORT.

YOU MUST BRING YOUR HEALTH INSURANCE CARD TO THE HEALTH CENTER ON THE DAY OF YOUR PPE. YOU WILL NOT BE ALLOWED TO RECEIVE A PHYSICAL WITHOUT THE INSURANCE CARD IN HAND, NO EXCEPTIONS.

Team

Date

Time

Field Hockey

Thursday, August 18

8:00 AM

W. Soccer

Thursday, August 18

9:00 AM

W. Volleyball

Thursday, August 18

9:45 AM

M. Soccer

Thursday, August 18

10:15 AM

Golf

Thursday, August 18

11:30 AM

 

Team

Date

Time

M. Cross Country

Monday, August 22

8:00 AM

W. Tennis

Monday, August 22

8:30 AM

W. Cross Country

Monday, August 22

9:00 AM

 

Team

Date

Time

Baseball

Friday, September 2

8:00 AM

Softball

Friday, September 2

9:00 AM

W. Lacrosse

Friday, September 2

9:45 AM

M. Lacrosse

Friday, September 2

10:30 AM

M. Tennis

Friday, September 2

11:15 AM

Team

Date

Time

M. Ice Hockey

Friday, September 9

8:00 AM

W. Ice Hockey

Friday, September 9

9:00 AM

W. Track & Field

Friday, September 9

9:45 AM

M. Track & Field

Friday, September 9

10:30 AM

Wrestling

Friday, September 9

11:15 AM

W. Basketball

Friday, September 9

12:15 PM

M. Basketball

Friday, September 9

12:45 PM

 

Be aware that the check-in process will go smoothly and efficiently if all your required documents have been completed in advance of the PPE date on Privit Profile. If all documentation is not completed in advance of the PPE date you will have to contact Health Services to be rescheduled for an individual PPE appointment.  This process will most certainly delay your participation clearance status for your chosen sport.

 

Any questions regarding the above information may be directed to Athletic Trainer, Kelleigh O’Neill, via email, Kelleigh.oneill@maine.edu.

 

Click on the Privit Profile logo below after you have read all instructions above in Steps #1, #2 and #3

 

YOU MUST REGISTER WITH YOUR MAINE.EDU EMAIL ADDRESS