University Health and Counseling Services

PPE Instructions For Student Athletes

PPE INSTRUCTIONS FOR PROSPECTIVE STUDENT-ATHLETES AT USM

A) THE Pre-Participation Physical Evaluation (PPE) IS REQUIRED FOR ALL STUDENT-ATHLETES PRIOR TO BEGINNING PRACTICE. NO EXCEPTIONS WILL BE MADE.

B) DEADLINE FOR COMPLETING STEP 2 BELOW IS:August 3, 2020 for all sports participants.

C) All first year/first-time participants as a student-athlete at USM must have an “initial” comprehensive pre-participation physical evaluation (PPE) completed at USM Health and Counseling Services (UHCS). Your primary health insurance will be billed for this PPEDo not have a physical by your own PCP because your health insurance probably will not pay for a second one in the same calendar year.

D) All “returning” student-athletes (any student-athlete who has had a previous “initial” PPE) must have a medical history update and blood pressure screening at UHCS prior to participation in intercollegiate athletics each year.  Your primary insurance will be billed for a medical history review of bodily systems and a blood pressure check, not an “annual physical”.

E) Complete the Privit Profile (step 2) by clicking on the Privit icon below, prior to the PPE at UHCS. Do this before your deadline (August 3).

F) You must have adequate health insurance coverage that includes coverage for injuries/illness incurred while participating in intercollegiate athletics.  Upload photo images of both sides of your health insurance card under “Manage Documents” in Privit Profile in Step #2 below. (The simplest way is to take phone images of both sides of your insurance card on your smart phone, log-in to Privit Profile from your web browser of your phone and upload each image into “Manage Documents”).

 

Follow each of the three (3) steps below to fulfill medical eligibility requirements for participation in intercollegiate athletics at University of Southern Maine. DO NOT SKIP ANY STEPS

 

Step #1. Click to open this document - Medical Eligibility Requirements 2020 - and read carefully! DO NOT SKIP OVER THIS STEP!!

Step #2. Privit Profile (click on icon below) includes personal information, a thorough medical history questionnaire, and numerous forms that must be completed and electronically signed on the site.  Additionally both sides of your primary health insurance card must be uploaded under “Manage Documents” on your home page of Privit Profile. Privit Profile must be completed 100 % prior to receiving a Pre-Participation Physical Evaluation (PPE) at University Health and Counseling Services (UHCS) and prior to being eligible for intercollegiate athletic participation at the University of Southern Maine (USM).

 

**** TIP: Many first time users of Privit Profile sit down with their Parent or Guardian to complete the Privit Profile.  After all, your parents generally have comprehensive health information at their fingertips or can easily access Immunization records, insurance information, and your health history****

 

Gather the following information together prior to completing Privit Profile:

  1. Your Immunization Shot Records. (Click on the following link for Immunization Requirements Information
  2. Your Health Insurance Enrollment Card (both sides of card must be uploaded to Privit Profile under “Manage Documents”)
  3. Your USM MaineStreet ID # (7 digits)
  4. You must use your maine.edu email address as your email address in Privit Profile!

 

The Privit Profile (icon below), including all required medical eligibility forms and upload of both sides of your health insurance card, must be completed by:

 

August 3, 2020**

**This deadline is required so that the Athletic Healthcare Services staff can review all materials prior to the PPE clinic dates listed in Step #3 below. Any athletes that do not meet these deadline may not be cleared to participate on the first day of practice.

 

To complete Step #2 you will need to click on the Privit Profile logo at the end of the instructions (bottom of this page) to “register” (initial/first year athlete) or “log-in” (returning athletes) on Privit Profile.

 

HINT: Do not go there yetFinish reading Step #3 of the instructions first!

 

Step #3. All “initial” and “returning” Pre-participation Physical Evaluations (PPEs) must be completed at USM University Health and Counseling Services (UHCS) in 156 Upton Hall on the Gorham Campus.

Please review the PPE clinic schedule below and plan up to two (2) hours to complete the PPE process on the date that your respective team is scheduled:

 

USM INTERCOLLEGIATE STUDENT-ATHLETE PRE-PARTICIPATION PHYSICAL EVALUATION (PPE) SCHEDULE – 2020

 

PLEASE ARRIVE 15 MINUTES PRIOR TO THE SCHEDULED CHECK-IN TIME FOR YOUR PPE APPOINTMENT LISTED BELOW AND DRESS IN SHORTS AND TEE SHIRT WITH APPROPRIATE OUTER CLOTHING FOR COMFORT.

 

YOU MUST BRING YOUR HEALTH INSURANCE CARD TO THE HEALTH CENTER ON THE DAY OF YOUR PPE. YOU WILL NOT BE ALLOWED TO RECEIVE A PHYSICAL WITHOUT THE INSURANCE CARD IN HAND, NO EXCEPTIONS.

 

TEAM

DATE

TIME

W. Soccer

Friday, September 4

8:00 AM

Field Hockey

Friday, September 4

8:45 AM

W. Volleyball

Friday, September 4

9:15 AM

M. Soccer

Friday, September 4

9:45 AM

Golf

Friday, September 4

10:15 AM

 M. Cross Country Friday, September 4 10:45 AM
W. Tennis Friday, September 4 11:15 AM

W. Cross Country

Friday, September 4

11:30 AM

 

 

 

     

Baseball

Friday, September 11

8:00 AM

Softball

Friday, September 11

8:45 AM

W. Lacrosse

Friday, September 11 9:30 AM

M. Lacrosse & M. Tennis

Friday, September 11

10:00 AM

W. Track & Field

Friday, September 11

10:30 AM

M. Track & Field

Friday, September 11

11:00 AM

     

M. Ice Hockey

Friday, September 18

8:00 AM

W. Ice Hockey

Friday, September 18

8:45 AM

Wrestlig

Friday, September 18

9:15 AM

W. Basketball

Friday, September 18

9:30 AM

M. Basketball

Friday, September 18

10:00 AM

 

Be aware that the check-in process will go smoothly and efficiently if all your required documents have been completed in advance of the PPE date on Privit Profile.You will also need to bring your insurance card with you to the PPE. If all documentation is not completed in advance of the PPE date you will have to contact Health Services at a later date to be rescheduled for an individual PPE appointment.  This process will most certainly delay your participation clearance status for your chosen sport.

 

Any questions regarding the above information may be directed to the UHCS at 207-780-5411 or email to usmhealthcounseling@maine.edu or the Athletic Healthcare Administrator, Angela Potter, via email  angela.potter@maine.edu.

 

Click on the Privit Profile logo below after you have read all instructions above in Steps #1, #2 and #3

 

YOU MUST REGISTER WITH YOUR MAINE.EDU EMAIL ADDRESS