This page serves as a central hub for all the interactive data reports created by the Department of Analysis, Applications, and Institutional Research. These reports have been generated in Power BI, Microsoft’s interactive data visualization and analytics tool. They cover key metrics and insights relevant to USM operations.

We hope you find these reports useful and insightful. If you have any questions or need assistance, please do not hesitate to contact the Department of Analysis, Applications, and Institutional Research.

Public Reports

Reports based on census data

Report NameDescriptionUpdated Schedule
Undergraduate Retention/Graduation Reports – IPEDS
(Blue Report)		Cohorts by College, School, Plan, and Subplan
For a detailed description of the Blue vs. the Yellow Reports, please see our definitions.		Fall: 10/15
Spring: 02/15
Retention and Time to Degree Report
(Yellow Report)		Cohorts by College, School, and Plan
For a detailed description of the Blue vs. the Yellow Reports, please see our definitions.		Fall: 10/15
Spring: 02/15
Retention Charts – Term 2 and Year 2 IPEDS Cohorts by CollegeFall: 10/15
Spring: 02/15
Adult Learner Initiative (ALI)Adult Learner Retention by AgeFall: 10/15
Spring: 02/15

Report NameDescriptionUpdate Schedule
Power BI Factbook pages The most frequently accessed pages of the FactbookFall: 10/15
Spring: 02/15
Summer: 08/15
Report NameDescriptionUpdate Schedule
Location Description Report by HC, FTE, and SCHBy: Career, Course Level, College, USMDept, Subject, Location or Inter-institutional Cross Listed (IICL)Fall: 10/15
Spring: 02/15
Summer: 08/15

Report NameDescriptionUpdate Schedule
Course Enrollments and SCHBy: Career, Course Level, College, USMDept, Subject, Location or Inter-institutional Cross Listed (IICL)Fall: 10/15
Spring: 02/15
Summer: 08/15

Internal Reports

Combination of census and transactional data

Report NameDescriptionLast Updated
Retention – Academic ActionIPEDS-based retention report of students with Academic Actions and probationary status12/10/2024
Retention – Change of MajorIPEDS-based retention report of students who changed majors05/31/2023
Retention – Dean’s ListIPEDS-based retention report of Dean’s List students12/10/2024
Retention – DM Honors RussellIPEDS-based retention report of students in Double Majors, Honors, and Russell Scholars programs10/07/2022
Retention – HonorsIPEDS-based retention report of students in the Honors program02/06/2024
Retention – IncompleteIPEDS-based retention report of students with lapsed, removed, and incomplete status12/10/2024
Retention – Late Admits – Low HS GPAIPEDS-based retention report of students by matriculation time and high school GPA08/26/2024
Retention – Lunder ScholarshipIPEDS-based retention report of students who received the Lunder Scholarship06/26/2024
Retention – Maine HS CEEBIPEDS-based retention report of students by Maine high school02/07/2024
Retention – NAWaiverIPEDS-based retention report of students receiving the Native American Waiver05/31/2023
Retention – Pell_TRIO_STEMIPEDS-based retention report of Pell and TRIO students by STEM status12/10/2024
Retention – Research Learning CoursesIPEDS-based retention report of students enrolled in research lerning classes05/01/2024
Retention – Russell ScholarsIPEDS-based retention report of students enrolled in the Russell Scholars program06/06/2024
Retention – TRIO TRIS JMGIPEDS-based retention report of students in the TRIO, TRIS, or JMG student groups05/31/2023
Retention – UndeclaredIPEDS-based retention report of students with an undeclared major05/31/2023
Retention – USM GrantsIPEDS-based retention report of students receiving a USM grant02/24/2024
Retention – CAHSIPEDS-based retention report of CAHS students including multiple charts05/31/2023
RetentionAttritionReportIPEDS-based retention and attrition report11/28/2022
RetentionAttritionReport – DMsIPEDS-based retention and attrition report of students with a double major10/04/2022
Retention – WorthingtonIPEDS-based retention report of students receiving the Worhtington Scholarship10/11/2023
Report NameDescriptionLast Updated
Advising – ACS / Continuing Student ReportsACS appointment totals by advisor, month, status, major6/9/25
Active Degree Students – First Choice MajorFirst choice major / current major totals, cumulative GPA1/29/23
Admission – Non-Yielding Applicant ProfileProfile of non-yielding students by external college of enrollment, USM major to which student applied, prior school attended. External data pulled from National Student Clearinghouse.11/23/24
Admissions – Early College filterAdmissions – Early College students applying/admitted/matriculated enrolled at USM, non-yield – subsequent college of enrollment08/10/24
Canceled Course SectionsFall 2020-2024 course section cancellations subject / catalog number / course section01/23/25
Change of Major HeadcountPrevious / new major totals by admit type, term, residency, academic level, cumulative credit hour range, academic year11/07/25
Degrees Conferred by Compl. Term – USM Course, Transfer, Test and Other Credit History – End of TermProvides five years worth of USM course, transfer, test and other credit history of undergraduate and graduate students whose degrees have been conferred with a completion term between 2021-2025 (Health Sciences is the plan selected by default).  Fall 2025 data will be added to the report after the semester has ended.  12/04/25
Enrolled multiple colleges as of Fall CensusUndergraduate students as of census concurrently enrolled at another institution (external enrollment pulled from National Student Clearinghouse)11/23/24
ESL-ELB ReportsNon-degree students enrolled in ESL courses(s) who later matriculated into Title IV eligible degree program

ELB student enrolled by admit term – most recent major		08/16/24
GPACU Course Metrics
Greater Portland Alliance of College and University HC / SCH by course		12/11/24
Learning Assistant ProfileRetention, course sequence analysis of Learning Assistants, students in courses with Learning Assistants02/13/25
Non Enrolled Admits Transfer Credit Hour and Average totalsAccepted transfer credit hour totals / accepted transfer credit hour averages of 2019-2023 undergraduate admits awarded transfer credit (all model statuses) not enrolled as of census date of admit term08/01/24
UGRD Degrees Conferred Credit HoursUndergraduate financial aid eligible degrees awarded by fiscal year – percent completed by cumulative credit hour range08/08/24
UMS Incomplete Grade comparisonPercent of incomplete grades in incomplete/lapsed status12/10/24
UMS USM / Transfer Credit Attempted = Concurrent Enrollment Fall 2012- Spring 2022Undergraduate degree students attempted transfer credit taken as of term at USM
Concurrent enrollment at other UMS Institution		05/12/23
Undergraduate Students Concurrently Enrolled at Another InstitutionUndergraduate students as of census concurrently enrolled at another institution (external enrollment data pulled from National Student Clearinghouse)11/23/24
USM Degrees Conferred by Completion Term – Course and Transfer Credit History – End of TermUSM enrollment and transfer credit history by undergraduate and graduate degrees conferred by completion term 11/26/25
USM Early College Course EnrollmentEarly College Course Enrollment08/09/24

Updated daily between 8:00-8:30 am

Report NameDescriptionUpdate Schedule
Undergraduate/Graduate Admission ReportApp/admit/matric/enrolled totalsDaily
Undergraduate/Graduate Student Enrollment ReportStudent headcount/credit hour totalsDaily
Undergraduate/Graduate Course Enrollment ReportCourse enrolled/credit hour totalsDaily
Report NameDescriptionLast Updated
Employee DiversityAd Hoc report of donut charts showing instructor sex and ethnicity by program07/29/24
Program Review Scatter ChartsScatter charts comparing HC, SCH, completions, and faculty counts for top-performing programs04/17/24
USM Grade Distribution ReportUSM Grade Distribution Report created by the system02/18/25

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