PPPE Instructions For USM Student-Athletes


Please carefully read the following instructions on how to complete the “Health Record” and pre-participation exam requirements for athletic participation.

Each of the four (4) steps below must be completed to fulfill the medical eligibility requirements for participation in intercollegiate athletics at University of Southern Maine.

DO NOT SKIP ANY STEPS

Step 1: Review the Medical Eligibility Requirements

Sent to student Athletes by USM Athletic Healthcare. Please check you email inbox and spam folders.

Step 2: Submit Immunizations to UHCS via Point N Click (NOT in the Health Record)

A. Immunization Compliance – University Health Services
B. Point N Click Instructions
C. Point N Click Portal

Step 3: Complete required forms in USM Patient Portal/Health Record

DEADLINE: Health Record MUST be completed by July 31, 2026

*This deadline is required so that the Athletic Healthcare Services staff can review all materials prior to the PPPE clinic dates listed in Step #3 below. Failure to comply with the deadline could delay clearance and intercollegiate athletics participation.

Gather the following information together prior to completing the “Athlete Pre-participation” forms in your health record.

  1. Your MaineStreet ID # (Seven digits beginning with a one or zero)
  2. Your @maine.edu email account
  3. Your Immunization Records
  4. Your Health Insurance Enrollment Card (both sides must be uploaded)
  5. Sickle Cell Test Results, if you have a prior test (FIRST YEAR/TRANSFERS ONLY)

Login to the patient portal and complete the REQUIRED forms listed under “Forms” –> “Participation Sports Physical Forms”

  1. Athletics Health History (New/Transfer Athletes) OR Health History Update (returning atetes only)
  2. Assumption of Risk for Athletic Participation
  3. Consent to Treat
  4. Emergency Information
  5. Injury/Illness & Concussion Reporting Form
  6. Health Insurance Acknowledgement
    • You must have adequate health insurance coverage that includes coverage for injuries/illnesses incurred while participating in intercollegiate athletics
  7. UHCS-AHS Release of Information
  8. Sickle Cell Testing
    • All first-year/first-time participants as a student-athlete at USM must show proof of sickle cell testing and provide their results OR have the testing conducted at UHCS. Test results can be uploaded under “UPLOADS” once in the Health Record. See schedule at the end of instructions for options to have testing done at USM.

Complete the additional forms under “Forms” –> “Preparticipation Sport Physical Forms” IF they apply to you:

  1. Parental Consent for Minors – Only complete if you are under the age of 18.
  2. Medical Records Request Form – If you have a recent or current injury or illness, please complete this form and send it to your treating physician so they can provide us with records for continued care.
  3. Medical Exception ADHD Form OR Medical Exception Reporting Form – Use if you are taking or want to request permission to take medications banned by the NCAA. If you use an inhaler or are on medication for ADD/ADHD, you should have your prescribing physician complete this form and return it to us with all supporting documentation.

In Health Record, go to “Insurance” (Must be completed each year)

  1. Complete all required fields
  2. Upload copies of the front AND back of your insurance card.

Go to the Uploads

  1. Sickle Cell
  2. Parental Consent for Minors (if under 18)

Step 4: Complete required Sport Physical at University of Southern Maine

The pre-participation physical evaluation is required for ALL STUDENT ATHLETES prior to participating in team activities.

  1. All first year/transfer participants as a student-athlete at USM must have an “initial” comprehensive pre-participation physical evaluation (PPE) completed at USM Health and Counseling Services (UHCS). Your primary health insurance will NOT be billed for this PPE. If the exam determines the need for additional services, testing, labs etc. that care would be billed to the primary insurance policy.
  2. All “returning” student-athletes (any student-athlete who has had a previous “initial” PPE) must have a medical history update and blood pressure screening at UHCS prior to participation in intercollegiate athletics each year.  Your primary insurance will NOT be billed for this service. If the exam determines the need for additional services, testing, labs etc., that care would be billed to the primary insurance policy.
  3. Attend your student-athlete pre-participation physical at UHCS at 156 Upton Hall on the Gorham Campus.

Please plan for up to two hours to complete the PPPE process.

Please contact usmathletichealthcare@maine.edu if you have a conflict with your scheduled PPPE time (see below)

Please arrive at your scheduled check-in time for your PPPE appointment listed below and dress in shorts and a tee shirt with appropriate outer clothing for comfort.

Sickle Cell Testing Clinics 2026

To schedule an appointment, please call 207-780-5411

Physical Date August 18th

Sickle Cell Date – August 17th

09:00AM to 04:00PM

By Appointment or walk-in

Physical Date September 4th

Sickle Cell Date – August 19th – September 3rd

08:30AM to 02:45PM

By appointment ONLY

Physical Date September 11th

Sickle Cell Date – August 19th – September 10th

08:30AM to 02:45PM

By appointment ONLY

Pre-Participation Physical Evaluation Schedule 2026

Please arrive no more than 15 minutes prior to your team’s scheduled check-in time. Teams that arrive earlier than 15 minutes will not be allowed to check-in until their scheduled time. Please dress in loose clothing such as shorts and a tee shirt with appropriate outer clothing for comfort. You must bring your health insurance card with you to your scheduled appointment.

Any questions regarding the Pre-Participation process can be directed to Kelleigh O’Neill, Head Athletic Trainer via email at usmathletichealthcare@maine.edu or call University Health and Counseling Services at 207-780-5411

Tuesday, August 18th

08:00AM – Men’s and Women’s Golf

08:45AM – Field Hockey

10:00AM – Women’s Volleyball

10:45AM – Women’s Soccer

12:00PM – Women’s Tennis

12:30PM – Men’s Soccer

02:15PM – Men’s Cross Country

02:45PM – Women’s Cross Country

Friday, September 4th

08:00AM – Baseball (Last name A through L)

08:45AM – Baseball (Last name M through Z)

09:45AM – Softball

10:45AM – Wrestling (Last name A through L)

11:30AM – Wrestling (Last name M through Z)

Friday, September 11th

08:00AM – Women’s Lacrosse

09:00AM – Men’s Lacrosse

10:30AM – Women’s Ice Hockey

11:30AM – Men’s Ice Hockey

12:45PM – Women’s Track & Field

01:30PM – Men’s Track & Field

02:15PM – Women’s Basketball

03:00PM – Men’s Basketball

03:30PM – Men’s Tennis

Returning athletes scheduled for Friday, September 11th will have the opportunity to schedule appointments with UHCS (by calling 207-780-5411) ahead of their scheduled date. (This would be in lieu of attending on 09/11/2026)