PPE Instructions For Prospective Student-Athletes at USM

A) THE Pre-Participation Physical Evaluation (PPE) IS REQUIRED FOR ALL STUDENT-


July 31, 2023 for all fall sports participants
August 6, 2023 for all winter and spring sports participants

C) All first year/first-time participants as a student-athlete at USM must have an “initial”
comprehensive pre-participation physical evaluation (PPE) completed at USM Health and
Counseling Services (UHCS). Your primary health insurance will be billed for this PPE – Be
aware, if you choose to also have a physical by your own PCP, your health insurance may
not cover both physicals within the same calendar year. This could result in paying out of
pocket for one of them.

D) All first year/first-time participants as a student-athlete at USM must show proof of sickle cell
testing and provide his/her results or have the testing conducted at UHCS. Test results can be
uploaded under “Uploads” once in your Health Record.

E) All “returning” student-athletes (any student-athlete who has had a previous “initial” PPE)
must have a medical history update and blood pressure screening at UHCS prior to participation
in intercollegiate athletics each year.  Your primary insurance will be billed for a medical
history review of bodily systems and a blood pressure check, not an “annual physical.”

F) Complete all required athlete forms listed under “Athletic Preparticipation Forms” found in
the “Forms” section in your Health Record prior to your PPE at UHCS. Do this before your
respective sport deadline (July 31 or August 6)

G) You must have adequate health insurance coverage that includes coverage for injuries/illness
incurred while participating in intercollegiate athletics. Insurance must allow you to seek care
local to USM as well as provide emergency coverage when you are traveling with your team.
Upload photo images of both sides of your health insurance card under “Uploads” in the Health

Follow each of the three (3) steps below to fulfill medical eligibility requirements for
participation in intercollegiate athletics at University of Southern Maine. DO NOT SKIP
Step #1. Click to open this document Medical Eligibility Requirements 2023.doc and read

Step #2. Patient Portal/Health Record (follow instructions here) includes personal information,
a thorough medical history questionnaire, and numerous forms that must be completed and
electronically signed on the site.  Additionally, both sides of your primary health insurance card
must be uploaded under “Uploads” in your “Health Record”. “New” USM student athletes must
also upload proof of sickle cell trait status. Required forms and uploads must be completed prior
to receiving a Pre-Participation Physical Evaluation (PPE) at University Health and
Counseling Services (UHCS) and prior to being eligible for intercollegiate athletic participation
at the University of Southern Maine (USM).
* TIP: Many first-time athletes sit down with their Parent or Guardian to complete the required forms.  After all, your parents generally have comprehensive health information at their fingertips or can easily access Immunization records, insurance information, and your health history*
Gather the following information together prior to completing Athlete Preparticipation forms in
your health record:

  1. Your Immunization Shot Records. (Click on the following link for Immunization
    Requirements Information
  2. Your Health Insurance Enrollment Card (both sides of card must be uploaded to Health
    Record under “Uploads”
  3. Proof of sickle cell test uploaded to Health Record under “uploads” (“new” USM
  4. Your USM MaineStreet ID # (7 digits)
  5. Your @maine.edu email
    The Athlete Pre-Participations Form in the Health Record (instructions below), including
    all required medical eligibility forms and upload of both sides of your health insurance
    card, must be completed by:
    July 31, 2023 for all fall sports athletes**
    August 6, 2023 for all winter and spring sport athletes**
    **These deadlines are required so that the Athletic Healthcare Services staff can review all
    materials prior to the PPE clinic dates listed in Step #3 below. Any athletes that do not
    meet this deadline may not be cleared to participate on the first day of practice.
    To complete Step #2 you will need to follow the instructions included at the end of this page to
    log into your patient portal and health record and access the forms.
    HINT: Do not go there yet!  Finish reading Step #3 of the instructions first!

Step #3. All “initial” and “returning” Pre-participation Physical Evaluations (PPEs) must
be completed at USM University Health and Counseling Services (UHCS) in 156 Upton
Hall on the Gorham Campus.

Please review the PPE clinic schedule below and plan up to two (2) hours to complete the PPE
process on the date that your respective team is scheduled:

Sickle Cell Testing Clinics 2023

New athletes can choose to have their sickle cell testing done ahead of time and present them at your physical. For those who choose not to obtain their sickle cell testing before coming to campus, sickle cell screening clinics will be held at – Health Services, Gorham Campus, 156 Upton Hall – based on the day of your physical.

Physical DateSickle Cell Clinic DateTimesWalk-in or Appointment
August 18August 173:00PM – 5:00PMWalk-in
August 21August 203:00PM – 5:00PMWalk-in
September 1August 28-August 308:30AM-2:45PMAppointment ONLY – Call 207-780-5411
September 8September 4-September 68:30AM-2:45PMAppointment ONLY – Call 207-780-5411
New USM Athletes ONLY

Pre-Participation Physical Evaluation Schedule 2023

Please arrive no more than 15 minutes prior to your team’s scheduled check-in time. Teams that arrive earlier than 15 minutes will not be allowed to check-in until their scheduled time. Please dress in loose clothing such as shorts and a tee shirt with appropriate outer clothing for comfort. You must bring your health insurance card with you to your scheduled appointment.

Field HockeyFriday August 188:00AM
W. SoccerFriday August 189:15AM
VolleyballFriday August 1810:00AM
M. SoccerFriday August 1810:30AM
GolfFriday August 1811:45AM
Sickle Cell testing for these athletes will be Thursday, August 17 from 3PM to 5PM at Health Services
M. Cross CountryMonday August 218:00AM
W. Cross CountryMonday August 218:30AM
Sickle Cell testing for these athletes will be Sunday, August 20 from 3PM to 5PM at Health Services
BaseballFriday September 18:00AM
SoftballFriday September 19:00AM
W. LacrosseFriday September 19:45AM
M. LacrosseFriday September 110:30AM
M. & W. TennisFriday September 111:15AM
Sickle Cell testing for these athletes will be by appointment only Monday August 28 through Wednesday August 30 8:30AM to 3:00PM at Health Services
M. Ice HockeyFriday September 88:00AM
W. Ice HockeyFriday September 89:00AM
W. Track and FieldFriday September 89:45AM
M. Track and FieldFriday September 810:30AM
W. BasketballFriday September 811:15AM
M. BasketballFriday September 811:45AM
WrestlingFriday September 812:15AM
Sickle Cell testing for these athletes will be by appointment only Tuesday September 5 and Wednesday September 6 8:30AM to 3:00PM at Health Services

Any questions regarding the Pre-Participation process can be directed to Kelleigh O’Neill via email at kelleigh.oneill@maine.edu