Updated August 29, 2023

The Form I-9 is a federally required document used to verify employment eligibility of new hires.

There are two sections of the I-9:

Come prepared:

Regular employees: Please bring your forms of ID to new hire orientation. An HR representative will complete your I-9 with you during orientation. You may also visit the HR office during the following drop-in hours:

  • Portland Campus: HR Office (120 Bedford Street), Monday through Friday, 8:30am-4:00pm
  • Gorham Campus: By appointment.
  • Lewiston Campus: By appointment.

To make an appointment on the Gorham or Lewiston campuses, please email usmhr@maine.edu.

Please visit the HR Office on the Portland campus (120 Bedford Street), Monday through Friday, 8:30am-4:00pm. If you need to make an appointment on the Gorham or Lewiston campuses, please email usmhr@maine.edu.

*August 28th through September 22nd, 2023*

Please see the following table for drop-in hours on the Portland and Gorham campuses. For an appointment on the Lewiston campus, please email usmstudentemployment@maine.edu.

Suite 210
HR Office
120 Bedford St
149 State St

What if the employee is out-of-state or otherwise too far from campus to travel for in-person verification?

There are proxy options we may consider in these circumstances:

  1. CUPA-HR I-9 Reciprocal Processing Consortium: Most colleges have reciprocal agreements to sign off on I-9s from other colleges. If you have an employee in another state, please reach out to your HR Partner so we may look into this option for you.
  2. Notary Public: Many notaries are authorized to verify I-9s as authorized representatives. Employees may call their bank to see if a notary public is available and willing to assist.

Still have questions?

Please email us at usmhr@maine.edu.  We look forward to meeting you in person!