Onboarding U@USM – For new hires – Campus Human Resources Services

Welcome to the University of Southern Maine!

You have joined a university with deep roots in the cultural, scientific, business and economic life of Maine.

As you explore USM, you will discover an institution characterized by energy, enthusiasm, and innovation; an institution at the heart of its community and dedicated to transforming lives. At USM we believe deeply in excellent teaching, service to students, and in supporting the professional success and growth of our employees.

We are proud of our services in Human Resources, and it is our hope that you will find satisfaction in your contribution to the USM mission. Please let us know how we can help you learn more about the University or about navigating your University career.

Become familiar with USM as your employer:

Learn about the benefits offered to you as a University of Maine System employee, including details about our wellness program, MotivateME.
- Benefits-eligible employees have 31 days from their start date to enroll in benefits.
Review your collective bargaining agreement or non-represented employee handbook.
View campus maps for Gorham, Portland and Lewiston-Auburn.
Review the payroll schedule and University Holiday schedule.
Explore the President’s website to learn more about USM and the exciting things that are happening here.

Prepare for your first day:

Be sure to check with your supervisor about when and where to report on your first day. Regular/benefits-eligible employees are required to attend HR orientation and will receive an email invitation.
Gather the documents that are needed for new hire paperwork and bring them with you on your first day.
- For the Form I-9, please bring acceptable forms of identification/work authorization.
- For direct deposit setup, please bring with you your bank account number and routing number.

Activate your UMS account and begin the Activity Guide. For instructions, please see the first day instructions resource. Within the Onboarding Guide, you will be able to complete your direct deposit, W-4, and sign the confidentiality agreement. You will also be able to complete part one of the Form I-9. Please work with your supervisor or Human Resources to complete part two.

Review the Employee Resources (login required) site.
Obtain your USM card and parking pass.
Familiarize yourself with how to use MaineStreet as an employee (employee self-service, time entry, etc.).
If applicable, sign up for benefits within 31 days from your start date via MaineStreet.
- Questions? Contact the Employee Benefits Center by calling 207-973-3373 or emailing benefits@maine.edu.
Complete the required compliance trainings (login required).
Register for any campus- or department-specific training as requested by your supervisor (such as Procurement/marketplace training (login required)). You can also explore offerings on the Connections & Learning (login required) site, such as Safe Zone and Green Zone.
If applicable, submit a key request (login required).
If needed, review these helpful IT resources:
- IT @ USM
- IT helpdesk (call 207-780-4029 or email help@maine.edu)
- Telecommunications

If you have any questions or need help, please contact Human Resources at 207-780-5792 or email usmhr@maine.edu.